Join our team as the Registrar Assistant, where you'll play a key role in supporting the smooth operation of our registrar's office. You'll be assisting with a variety of tasks including providing backup for the registrar, answering phones, maintaining student files, processing transcript requests, scanning records, applying transfer credits, and supporting graduation processes. Your work will ensure that we uphold college policies and maintain compliance standards, all while working under the direction of the Director for Student Services.
Essential Functions:
- Collect, maintain, and report student records in compliance with FERPA guidelines, ensuring accuracy and confidentiality.
- Collect and evaluate previous school transcripts to ensure they meet transfer guidelines and institutional standards.
- Maintain accurate records of graduates, ensuring data integrity and accessibility for reporting and verification purposes.
- Efficiently manage daily office communications, including email and phone traffic, to provide timely and effective responses.
- Oversee the scanning and digital archiving of prior student records, ensuring they are securely stored and easily retrievable.
- Regularly update and verify student demographic information to ensure records reflect current data.
- Assist with commencement/graduation duties.
- Collaborate with college teams to develop materials, which promote high school, OTECH and university pathways.
- The incumbent shall perform other duties as assigned.
Education and Experience Required:
- Two (2) years of related work experience in records, academic advisement, registration, admissions financial aid, administrative experience, or a related field.
- Knowledge of and ability to understand state and federal laws, rules, and regulations related to student admissions, registration, and records.
- Understanding of office management principles and comprehensive record keeping systems.
- Ability to work under pressure with high expectations and deadlines.
- Demonstrated problem solving, communication and interpersonal skills.
- Demonstrated customer service skills in highly interactive service environments.
- Demonstrated time management and prioritization skills with exceptional attention to detail.
- Demonstrated ability to work independently and in a team environment.
- Working knowledge of Microsoft office software applications.
Experience Preferred:
- Understanding of higher education policies and processes as well as experience working with faculty and staff is preferred.
- Spanish-speaking proficiency desirable.
Physical Requirements:
- Typically, the employee may sit comfortably to perform work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
- Risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
- Requires ability to drive an automobile.
Working Hours: Monday through Thursday from 12:00 p.m. to 6:00 p.m. Friday from 10:00 a.m. to 2:00 p.m. or from 12:00 p.m. to 4:00 p.m. Ability to cover morning hours as needed.
CONDITIONAL OFFER: A conditional offer of employment will be made pending satisfactory completion of a background investigation.
Ogden-Weber Technical College is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expressions, Veteran status, or any other characteristic protected by state or federal laws.
Job Type: Part-time
Pay: $17.50 - $21.88 per hour
Expected hours: No more than 29 per week
Schedule:
- Monday to Friday
- No weekends
Work Location: In person