Receptionist Needed for Law Firm
We are seeking a Receptionist to manage the front desk of our law practice. As a receptionist you will perform a wide variety of duties, therefore multi-tasking and prioritizing is essential. You should be able to handle high pressure situations and offer administrative support. You will be the first point-of-contact for clients by phone and in the office, and therefore should have a friendly personality and demeanor and professional appearance and work ethic. You will coordinate front desk activities, distribute correspondence, redirect phone calls, coordinate and schedule office-wide calendaring, and other various duties and tasks.
Responsibilities
· Greet and welcome clients and guests, and direct them appropriately
· Answer, screen, and direct incoming calls of multi-line phone system
· Provide basic and accurate information in-person and by phone and email
· Receive, sort, scan and distribute mail and deliveries
· Keep calendar / schedule up to date and accurate for attorneys
· Make appointments for consultations
· Confirm and remind clients of upcoming appointments
· Perform other clerical duties as needed to ensure the office runs smoothly
Skills
· Proficient in Microsoft Office Suite including Outlook
· Experience with office equipment (copier, fax, postage, printers)
· Solid verbal and written communication skills
· Able to communicate in a straightforward manner to “get the point across” without irrelevant details
· Organizational skills
· Multitasking and prioritizing skills
· Ability to handle emergency type situations
· Adaptable, dependable, detail oriented and reliable
Experience
· 2 years office experience (law office preferred)
Education
· High school diploma
· College experience a plus
Hours and Benefits
· 8 am to 5 pm Monday thru Friday
· Health, dental, vision, and life insurance, paid holidays, vacation, and 401K (full-time employees)
Rate of Pay
Starting, $17.00 to $18.00/hour based on experience
Must be willing to consent to background check
Job Type: Full-time
Pay: $17.00 - $18.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Multi Phone Line: 1 year (Required)
- Microsoft Office: 1 year (Required)
- Customer Service: 1 year (Required)
- Microsoft Outlook Calendar: 1 year (Required)
- Front Office: 2 years (Required)
Work Location: In person