Family office that is active in the real estate and oil and gas industries, with a 35+ year history.
**Job Title:** Executive Assistant to Family Office CEO/ Family Office Coordinator
**Overview:**
A family office seeks a highly organized and detail-oriented Executive Assistant/Office Coordinator to support the overall organizational management functions for the chief executive and the family office. The ideal candidate will provide high-level administrative support to the owner of the company.
This position offers significant growth potential for a motivated individual seeking to expand their skills and responsibilities within a family office environment. Multiple current employees of this company, including some at the executive level, started out with the company at entry level positions and were elevated as they proved themselves capable.
Hybrid work from home is a definite possibility if the candidate proves they are able to handle that.
**Duties:**
- Act as the primary point of contact between executive and internal/external stakeholders
- Assist the executive with daily tasks such as scheduling, inbox management, research, data organization, and data compilation
- Assist with various property management functions such as insurance coordination, tax filings, vendor management.
- Support executives in decision-making processes by conducting research and compiling data
- Manage the scheduling and calendar for the principals, coordinating appointments and travel arrangements.
- Coordinate meetings, conferences, and events; prepare agendas and take minutes
- Handle sensitive and confidential information with integrity
- Oversee office operations including supplies inventory, vendor management, and facility maintenance
- Assist with clerical tasks such as data entry, proofreading, transcribing, and document preparation
- Implement and maintain efficient filing and document management systems.
- Utilize phone systems effectively to screen calls and relay messages promptly
- Maintain office organization by implementing efficient filing systems
- A short cover letter or note with your application is recommended
- Perform general office duties to ensure smooth daily operations
- Run errands and assist with personal tasks for the Chief Executive as needed, other personal assistance as requested, within reason and professionalism.
**Skills:**
- Extreme attention to detail, throughness, and "follow-through"
- Proficient in MS Office (Word, Excel, PowerPoint) and office management software.
- Very strong organizational skills
- Excellent communication and interpersonal abilities
- Ability to multitask and prioritize tasks effectively
- Knowledge of clerical procedures and office management systems
- Familiarity with proofreading techniques for accurate documentation
- Capability to transcribe information accurately and efficiently
**Nice-to-Have Skills:**
- Previous experience as a clerk or personal assistant is a plus
- Previous experience in any book keeping / accounting role is a plus.
- References will be required
Job Type: Full-time
Pay: $55,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
Education:
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
- Executive administrative support: 1 year (Preferred)
License/Certification:
- Driver's License (Required)
- Certified Notary Public (Preferred)
Location:
- Dallas, TX 75201 (Required)
Ability to Commute:
- Dallas, TX 75201 (Preferred)
Work Location: In person