Director of Finance & Administration
Position Summary: Reporting to the Executive Director and collaborating with other departments, the Director of Finance & Administration (DFA) will report to, and be a critical organizational partner of, the Executive Director, and will be responsible for the daily execution and management and of all administrative, financial, human resource and business functions of the organization. This includes timely and accurate monthly financial reporting, internal controls, policies and procedures, budgeting, the annual audit (if the board chooses to engage an auditor), tax filings, and more. He/she/they will also supervise the existing Accounting & HR Coordinator, who currently performs most bookkeeping, payroll and HR administrative functions remotely.
Responsibilities:
Finance – 80%
Provides direction and oversight for all financial systems within the Highland Center for the Arts. Develops, maintains, and evolves the operating budget to ensure that resources are appropriately directed toward programmatic goals; ensures conformity with HCA policies and procedures; and employs sound business practices. More specifically, the DFA will:
- Direct and oversee financial functions of HCA, including box office and café deposits, accounts payable, contracts, accounts receivable, and payroll operations
- Develop and improve organizational business systems that will provide timely and accurate income and expense data, streamline procedures, and ensure best business practices
- Ensure financial transactions comply with legal requirements, HCA policy, and in accordance with accepted accounting principles for 501(c)(3) organizations
- Create and provide financial, budget and forecast reports and strategic financial analysis for executive leadership and board
- Work with HCA accountants to prepare accurate and timely tax filings
- Manage the preparation of bank deposits
- Develop the annual budget with Executive Director
- Develop and update the capital budget with Executive Director
- Submit payroll, sales, and meals/rooms tax payments and reports
- Submit sales tax and meals/rooms tax payments and reports
- Submit annual W-2’s & 1099’s
- Provide financial information for grant proposals and final reports.
- Track and report on restricted funds
- Provide program and cafe financial performance reports as needed
- Complete annual review and renewal of property and liability insurance policies
- Manage bank accounts and company credit card accounts
- Research and implement cost-reduction opportunities
- Supervise finance related work of Accounting & HR Coordinator
Administration and Human Resources – 20%
Administrative Operations: Provide leadership and work with the Executive Director to establish operational priorities for functions and activities related to the business operations of HCA.
- Identify and target areas for new developments to increase efficiency and productivity
- Serve as a member of HCA management team, working to develop strategic objectives and long-range plans.
- Periodically review office technology systems and needs. Oversee the implementation and maintenance of office technology systems.
- Ensure the inventory of office supplies is maintained.
Human Resources: Oversee the organization's HR requirements, including career development, employee on-boarding, administering employee benefits, maintaining personnel records, and monitoring insurance coverage
- Oversee the management and administration of employee payroll and employee benefits, including group health plans
- Ensure adherence to existing policies, and lead the development and implementation of new policies, including the employee policies
- Contribute to the development of positive staff morale and the company culture marked by respect for each other by practicing and encouraging behavior consistent with HCA’s personnel policies.
- Work with hiring managers to manage and facilitate new employee on-boarding, paperwork and benefits
- Facilitate the regular job performance and role reviews by supervisors
- Collaborate with the Executive Director regarding terminations, leave of absences, workplace investigations, and any other employee relations
- Manage paid leave, benefit enrollment, and related payroll deductions, in compliance with personnel policies
- Ensure that employee records, including employee time tracking, are accurately maintained and kept confidential
- Supervise HR related work of Accounting & HR Coordinator
Skills and Experience
The successful candidate will possess the following skills and experience:
- At least three years of management experience in fiscal, administrative and human resources positions
- Familiarity with the policies and procedures associated with state and federal accounting and human resources laws
- Attention to detail and a compliance ethic
- The ability to manage multiple deadlines in a timely manner
- A friendly and approachable manner with staff
- Flexibility and a positive nature, suitable for a growing arts non-profit
- Discretion and judgment
Job Type: Part-time
Pay: $30.00 per hour
Expected hours: 30 per week
Benefits:
- Employee discount
- Flexible schedule
- Health insurance
- Paid time off
Experience level:
Schedule:
Experience:
- Human resources management: 2 years (Required)
- Nonprofit management: 3 years (Preferred)
- Accounting: 3 years (Required)
Ability to Relocate:
- Greensboro, VT 05841: Relocate before starting work (Required)
Work Location: In person