Job Description:
The Church Secretary is a vital member of the team and works closely with other departments to ensure the church is running smoothly. The Church Secretary is responsible for the organization and maintenance of the church’s records, including filing, scanning, and copying. The Church Secretary works closely with the Pastor and other team members to ensure that the schedule is being followed accurately and efficiently.
Overview:
· Must represent not only Mount Zion Church, but Jesus Christ Himself and demonstrate a real love and concern for all people.
· Must be pleasant, discreet, tactful, and capable of honoring confidential communications.
· Must have general knowledge of all office equipment and supplies and a willingness to further their training.
· Must be a good example in their position.
· Must possess good telephone and communication skills.
· Must be able to deal with various types of personalities, both on the phone and in person, in a professional manner.
· Perform general office work, under the supervision of the director of ministries/administrator and cooperation with the other staff.
Responsibilities:
·Answer phone calls and attend to all church needs.
·Perform general office work; maintain supplies and various files; keep records and compile these into periodic or occasional reports. Accuracy and attention to detail is a must.
· File sermons, reports, correspondence, and other assigned materials.
· Exercise tact, courtesy, confidentiality, and diplomacy in receiving callers, in person or by telephone; keep calendar of appointments.
·Transcribe dictation; type letters or other documents as needed; use word processing equipment as required for the church and the non-profit arm of the church.
· Edit and prepare weekly bulletins and other documents as requested.
· Make outgoing calls such as ordering materials or supplies; pick up supplies as needed.
·Prepare and maintain mailing lists and church roster.
· Photocopy documents and assemble as needed.
· Do routine letters and documents as needed/requested for the church and the non-profit arm of the church.
· Keep accurate church records, (e.g., church members, prospects, calendar, etc.), working in cooperation with the Church Clerk.
·Responsible for paying some church bills, church bookkeeping and work hand in hand with disbursement of church funds in cooperation with the church treasurer.
· Record deposits and individual records of contributions.
·Enter all church attendance records and prepare attendance sheets for each week.
·Scheduling and following church policy regarding building usage and key checkout.
·Perform other duties as assigned by the Pastor/director of ministries/administrators/service leads.
Qualifications/Experience:
·Experience with Microsoft Office, including Word, Excel, Powerpoint, and ability to work with graphics. ·Basic accounting/bookkeeping procedures and good organizational skills.
· Keep church staff informed of member’s needs.
· Must be able to follow instructions and procedures.
· Must be able to remain calm under pressure.
· Must be able to work independently with little supervision.
Job Types: Full-time, Part-time
Pay: $17.00 - $18.00 per hour
Expected hours: 35 per week
Benefits:
- Health insurance
- Paid time off
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Experience:
- Church office administration: 1 year (Required)
Work Location: In person