Action Property Management is a privately held company that manages more high-rise residential buildings than any other management company in California.
We now have properties in Dallas, TX! We have over two decades of experience offering exceptional residential building management to some of the most exclusive luxury high-rise properties.
This role is an in-office position at our 21 Turtle Creek property in Dallas, TX.
Compensation: up to $26 per hour (DOE) + comprehensive benefits package
Schedule: Monday to Friday; 8:00 AM to 5:00 PM
Why Join Action?
Why not? We have a culture that is unparalleled in our industry!
We have Four Core Action Values.
- We CARE about people.
- We are PASSIONATE about EXCELLENCE.
- We embrace INNOVATION and CREATVITY
- We truly are a TEAM.
Perks and Extras
- Birthday Holiday – we believe in celebrating and it begins with you!
- 2+ weeks of vacation and holidays – we believe in spending time with your special people.
- Comprehensive benefits package for qualifying employees – we believe in being healthy and happy.
- Opportunities for career growth and advancement – we hope to have you as long as we can and allow you to grow your career at Action.
- Values driven company culture that encourages teamwork and excellence – being professional while having fun too.
Job Summary
The Administrative Assistant will report directly to the General Manager and provides administrative and technical support to ensure smooth operations of the association. This position requires a friendly and helpful attitude towards the homeowners and residents who come into the office regarding a variety of concerns and questions. Must have a “can do” and positive attitude! This is a fast paced environment and requires a flexible mindset.
The Administrative Assistant will assist with duties as requested by the assigned Manager, including letters to be drafted at Manager's direction, Action list items, and maintain a correspondence log by Association, assist the Manager with research projects as needed, STRONG computer skills, HIGHLY ORGANIZED, strong skillset in coding invoices, following up on work orders and is a multi tasker.
It is a fast paced environment. Needing someone who works well under tight deadlines with multiple important tasks at hand.
Ideal candidate has property management, hotel, or HOA (Homeowners Association) experience!
Essential Duties and Responsibilities:
- Assist Manager with duties, as requested, to ensure smooth operation of Association.
- Type correspondence as requested by Manager, including letters to be drafted at Manager's direction, Action Lists, Board Meeting Minutes, and update Association profile documents as needed.
- Maintain an annual calendar, by month, for all major projects (i.e., budgets, audits, and elections).
- Assist Manager with research projects, as needed.
- Monitor insurance certificate expirations for Association's contractors listed on the profile.
- Assist in the preparation of website material for the Associations, as directed by the Manager.
- Coordinating appointments and meetings with vendors for the Manager.
- Assist the Manager with paying invoices as needed.
- Order office supplies and materials for the Management Office.
- Assist Manager as needed with the distribution of homeowner notices.
- Assist Manager with supervision of front desk activities.
- Director's Reports (prepared as often as the Board holds their meetings)
- Transcribe minutes of the meeting as needed for the Manager.
- May assist Manager with the creation of reports as needed.
Requirements
- Must be over 18 years of age and successfully pass a 7 year pre-employment background check and drug screening.
- The ideal candidate would have at least 1-2 years of administrative experience in Property Management or related field.
- Must be a self-starter with strong organizational skills.
- Familiar with MS Office and a minimum typing speed of 50-60 wpm
- Must exercise sound judgment and demonstrate flexibility
- Professional appearance and demeanor
- Excellent verbal and written communication.
Action Property Management is an Equal Opportunity Employer and Supports a Drug Free Workplace. Pursuant to the Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Full-time
Pay: $23.00 - $26.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Application Question(s):
- This position pays up between $23-$26 per hour + benefits. Will this work for you?
Experience:
- Administrative: 2 years (Required)
Work Location: In person