In 2009, Adam Davidson’s vision to create Davidson Homes came to life in Priceville, AL. Davidson Homes offers home buyers quality construction and materials, superior value and an unprecedented level of personalization. Within a decade, Davidson Homes has become on the region’s fastest growing home builders. Please visit our website at www.davidsonhomesllc.com for more information.
We are seeking a dynamic and detail-oriented Operations and Purchasing Coordinator to join our dedicated team in San Antonio, TX. As a pivotal member of our organization, you will play a vital role in supporting various departments including Purchasing, Sales and Marketing, General Division, Starts and Permits, and Land Administration. If you have a penchant for precision, an affinity for organization, and a passion for the construction industry, we invite you to embark on this exciting journey with us.
Key Responsibilities:
-
Diligently analyze and review homeowner documentation within the Newstar ERP system, ensuring accuracy, proper costing, and pricing.
-
Facilitate seamless information flow among the Design Center, Construction Team, Trade Partners, and internal/external associates using BuildPro/SupplyPro and other tools as required.
-
Generate precise home construction budgets and meticulously prepare purchase orders.
-
Skillfully process change orders and resolve purchase order discrepancies through effective communication.
-
Respond promptly to inquiries from the Construction Team, Trade Partners, and internal/external associates, providing valuable insights and resolutions.
-
Compile comprehensive reports on budget performance and various purchasing-related metrics.
-
Collaboratively load essential pricing information into construction budgets.
-
Maintain updated vendor information and transition as needed.
-
Efficiently create, distribute, and track Trade Partner price schedules.
-
Monitor compliance with insurance, rebate/incentive, and Master Trade Partner agreements, ensuring accuracy and adherence.
-
Enhance purchasing department efficiency through additional tasks.
-
Maintain and update 2M scores in New Star and appropriate lot files, tracking both monthly and yearly progress.
-
Utilize construction reports and starts tracker to prepare monthly start lists, arranging payments for water/sewer taps, electrical fees, gas fees, and building permits.
-
Provide essential research and background information for Accounts Payable as required.
-
Prepare builder walk packets, including emergency number magnets.
-
Craft preconstruction meeting packets (Start Packs) for effective homeowner communication.
-
Execute meticulous New Start Plan redlining, a critical task with financial and timeline implications.
-
Manage closing gifts and timely deliveries. Oversee closing-related tasks, including key management and utility closures.
-
Assist in reviewing and preparing closing documents for home closings within Davidson Homes.
-
Scheduling, creating and submitting closing instructions to the title company for a home closing.
-
Review and approve HUD's and Closing Disclosures.
-
Post closings in company's database.
-
Communicate with title company, mortgage lender, New Home Consultants and Accounting Department.
-
Procure supplies for office and model homes/builders as needed.
-
Proactively manage office needs and coordinate events, including division-wide gatherings.
-
Handle general office calls, offering assistance or appropriate redirection.
-
Manage printer maintenance, including reports and supplies.
-
Facilitate equipment receipt for new hires, aiding IT and HR coordination.
-
Champion the onboarding experience for new hires, ensuring they have the tools they need.
-
Handle utility closures for home closings through email and online procedures.
-
Review invoices weekly, collaborating with CMs and Trades to optimize spending.
-
Organize and file completed vendor invoices for future reference.
-
Ensure accurate document management in BuildPro and Box, enhancing trade interactions through detailed reviews of Deco-charts and options sheets.
-
Contribute administrative support to sales and marketing, including sign orders, MLS data, website support, and collaboration with corporate marketing efforts.
-
Back-up administrative support as needed.
Qualifications:
-
Preferred: Associate or Bachelor’s degree, or relevant job experience.
-
Profound understanding of residential construction processes.
-
Strong aptitude for data management and analysis, a significant advantage.
-
Prior experience in construction or procurement, highly valued.
-
Meticulous attention to detail and unwavering commitment to accuracy.
-
Proficiency in MS Office applications, particularly MS Excel.
-
Familiarity with ERP software (e.g., Newstar Enterprise, BuildPro).
-
Ability to conduct numerical analysis and experience in similar tasks.
-
Exceptional organizational and time management skills.
-
Proficient in both collaborative team environments and independent tasks.
Our Comprehensive Benefits Package:
-
Competitive compensation package.
-
Paid vacation and sick time allowances.
-
Health, dental, and vision coverage.
-
Short- and long-term disability insurance.
-
Life insurance policy.
-
Flex spending options.
-
401K plan with company matching.
Join Our Team:
If you are an enthusiastic individual ready to contribute your expertise to a diverse and dynamic team, we encourage you to apply. This role offers an opportunity to immerse yourself in a multifaceted environment, utilizing your organizational prowess to ensure smooth operations and successful project outcomes.
Note: The above description represents a general outline and is not exhaustive. Responsibilities and qualifications may be subject to adjustments based on business needs.
Davidson Homes LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, veteran status, disability, and/ or other legally protected status.