About Us: We are a nurturing and dynamic childcare facility dedicated to providing a safe, engaging, and educational environment for children. We believe in fostering growth, creativity, and joy in every child who walks through our doors. We are seeking a bilingual (Chinese/English) Executive Assistant to support our Director and ensure the smooth operation of our daycare center.
Overview: The Bilingual Executive Assistant will provide high-level administrative support to the Director, handling a variety of tasks to ensure efficient operation. This role requires exceptional organizational skills, proficiency in both Chinese and English, and the ability to manage multiple priorities in a fast-paced environment.
Duties:
- Manage the Director's calendar, including scheduling appointments, meetings, and travel arrangements.
- Serve as the primary point of contact between the Director and internal/external stakeholders, including parents, staff, and vendors.
- Prepare, translate, and proofread correspondence, reports, and presentations in both Chinese and English.
- Handle incoming calls, emails, and other communications, ensuring timely responses and accurate information dissemination.
- Assist in the preparation and coordination of meetings, including agenda preparation, minute-taking, and follow-up on action items.
- Maintain confidential files and records, ensuring data security and privacy.
- Coordinate special projects and events as assigned by the Director.
- Assist with budgeting, expense tracking, and financial reporting.
- Support the Director in day-to-day operations and decision-making processes.
Skills:
- Fluent in both Chinese (Mandarin/Cantonese) and English, with excellent written and verbal communication skills in both languages.
- Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Exceptional interpersonal skills, with the ability to interact professionally with a diverse range of stakeholders.
- High level of discretion and confidentiality.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and as part of a team.
Qualifications:
- High school diploma or equivalent; additional education or certifications in office administration, business, or related field is a plus.
- Previous experience as an executive assistant or in a similar administrative role, preferably in a childcare or educational setting.
- Bilingual proficiency in Chinese (Mandarin/Cantonese) and English is required.
Working Conditions:
- Must be able to work flexible hours, including mornings and afternoons.
- Ability to sit, stand, and walk for extended periods.
Benefits:
- Competitive salary based on experience.
- Health, dental, and vision insurance (for full-time employees).
- Paid time off and holidays.
- Professional development opportunities.
- Positive and supportive work environment.
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Ability to Commute:
Ability to Relocate:
- Flushing, NY: Relocate before starting work (Required)
Work Location: In person