DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:
1. Maintains calendars for assigned administrators and ensures appropriate preparation for daily activities
2. May coordinate domestic or foreign travel arrangements
3. Handles meeting and conference logistics; prepares and monitors budgets and project proposals; researches and compiles information for reports and presentations, including chart and graph preparation; manages office preparations
4. Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them
5. Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution
6. Assists in administrating and interpreting policies and procedures for the organization and department
7. May act as a spokesperson for departmental inquiries
DEPARTMENT SPECIFIC KNOWLEDGE, SKILLS, AND ABILITIES*:
1. In addition to producing correspondence, duties may involve assignments that require creating mail merges, creating brochures, newsletters, fliers, forms, and spreadsheets using formulas, and graphs, plus the use of Outlook and Internet navigation
2. Ability to apply information design skills to presentation information in ways that foster efficient and effective understanding
3. Work requires fact-finding and compilation skills plus the ability to perform a variety of tasks simultaneously, at times with little supervision
4. Must be able to manage sensitive and confidential matters
5. Excellent oral communication skills are required while interacting with faculty, staff, students, and external constituents, including the ability to communicate with diplomacy and tact
6. Incumbent must be able to write business correspondence and various narrative reports.
7. Also, must be able to read, analyze, and interpret items such as reports, tables, and other print-related materials
8. Able to utilize Communication and Conference systems
9. Knowledge with college units and personnel
10. Knowledgeable regarding college policies, procedures, and practices
11. Advanced knowledge of virtual meeting platforms such as TEAMS, Zoom, and other collaborative technologies