Job Title: Associate Director
Job Description: The Associate Director is the key staff member that supports the Executive Director of ChicagoFIRST. Under broad supervision, the Associate Director assists in the coordination and implementation of all activities. Other key duties include scheduling, marketing, public sector outreach, training, system and records administration, and other tasks as assigned by the Executive Director.
Specific Job Responsibilities:
- Assist the Executive Director in establishing and maintaining relationships with various strategic partners throughout the city, state and national level and utilize those relationships to strategically enhance ChicagoFIRST’s Mission.
- Work with ChicagoFIRST members on training initiatives for certification and skill development.
- Organize and facilitate exercises and workshops for ChicagoFIRST members and partners while working closely with members and strategic partners to share best practices.
- Development of meeting agendas, meeting materials, on-site and virtual logistics with input from the Executive Director.
- Further development of Resource library to enhance resources for ChicagoFIRST members under the direction of the Executive Director.
- Function as an additional ChicagoFIRST representative on the Chicago Public Private Task Force.
- Work with member’s workgroup chairpersons and the Executive Director to develop meeting topics and arrange speakers for workgroup, roundtable, quarterly, member and any other ChicagoFIRST-sponsored meetings that arise. Assist with meeting logistics.
- Act as the primary liaison for ChicagoFIRST with public sector partners for situational awareness on a city, state and national level.
- Be available to Maintain the seat at Chicago's Emergency Operations Center in the event of a crisis that affects ChicagoFIRST members during normal business and on-call hours as directed.
- Facilitate member’s requests for assistance with Strategic Partners on a city, state and national level.
- Ensure that a calendar of events, workgroup meetings and tabletop exercises are prepared annually and coordinated with strategic partners to avoid scheduling conflicts.
- Oversight of electronically delivery and posting of alert information that is relevant for ChicagoFIRST members through email notifications, the Homeland Security Information Network (HSIN) and/or the activation of an Adobe Connect Dashboard.
- Ensure the posting of final deliverables and other key ChicagoFIRST documents in their native form (Word, Excel, PowerPoint, etc.) to the corporate SharePoint site and HSIN Community of Interest (COI).
- Administer Emergency Notification System OnSolve, to include contact management, quarterly testing, and sending messages as directed
- Perform an annual update of the ChicagoFIRST administrative procedures manual and submit updates to the Executive Director for approval.
- Other duties as assigned by the Executive Director.
Qualifications / Skills:
- Transparent and high integrity leadership.
- Strong organizational abilities including planning, administration, program development and task facilitation.
- Ability to convey the vision of ChicagoFIRST’s strategic future to members and partners.
- Skills to collaborate with and motivate board members and other ChicagoFIRST members.
- Strong written and oral communication skills.
- Strong presentation and public speaking skills.
- Ability to interface and engage members representing a diverse set of private and public sector organizations.
- Organized and detail oriented.
- Ability to effectively multi-task in high stress and time sensitive environments
Interested applicants should send a cover sheet and resume to Steven.Caluris@chicagofirst.org by Jul 19th 2024
Job Type: Full-time
Pay: Up to $110,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Ability to Commute:
- Chicago, IL 60606 (Required)
Ability to Relocate:
- Chicago, IL 60606: Relocate before starting work (Required)
Work Location: Hybrid remote in Chicago, IL 60606