Atlas is a nationwide leader in civil engineering, materials testing and geotechnical consulting services for environmental, industrial and infrastructure construction projects. Headquartered in Austin, TX, Atlas currently has over 3,500 employees with offices throughout the US, including Alaska & Hawaii. It’s no accident that Atlas creates a better experience for infrastructure and environmental projects. It’s how we are built – with the best people in the industry, with the reach and expertise to help at any and every step of the project, and with a heart-led approach that puts quality and safety at the center of everything we do. We’re just built to be better. We are a great company.
We are seeking an enthusiastic Office Administrator in our Dripping Springs, TX office in the Greater Austin area. This will require working in office Monday through Friday to support administrative functions in face-paced engineering and environmental consulting firm.
Job responsibilities include but are not limited to:
- Assist with time entries, expense reporting, invoicing, and other accounting functions.
- Utilize company financial system, Deltek Vantagepoint, to create & maintain new and existing projects, create client invoices, manage and organize contracts, data entry of new vendor, new clients and vendor vouchers, review account receivable ledger, reconcile month end general ledger and project financial reports.
- Assist with human resources tasks including hiring, orientation, and performance reviews. Ensure corporate HR policies are followed, including entering and maintaining employee data in appropriate systems.
- Enter & maintain employee data into company safety training system.
- Provide administrative support to project managers as requested including but not limited to answering the phones, processing invoices, scheduling trainings, ordering supplies, maintain files, etc.
- Review/report status of accounts receivables and status of invoicing.
- Assist with Medical Surveillance Program (physicals, random drug screens, etc.).
- Abide by company health and safety policies and procedures.
- Assist with creation and maintenance of marketing materials and client outreach, both written and verbal.
- Assist in Asset Tracking/Management
- Receives, sorts, opens, evaluates content and distributes mail as required. May drive to deliver/pick up confidential or time sensitive correspondence.
- Answers the telephone, evaluates requests, answers questions, routes messages and serves as receptionist or
front desk assistant.
- Operates a variety of office machines.
- Performs other job responsibilities as assigned.
- Follow verbal and written instructions
- Ability to learn or assist with preparing and gathering information for contracts, bids, and proposals.
Minimum Requirements:
- Minimum of 10+ years' experience working in a fast-paced, deadline-oriented office environment. Office leadership or management experience preferred.
- High school diploma required, associate's degree or equivalent in accounting principles, business administration, office management or similar preferred.
- Have excellent communications skills, be a self-starter and able to work with minimal supervision, have a successful track record of multi-tasking and working on progressively more challenging projects.
- Experience with other commercial web-based accounting system to track time, expenses, and project accounting.
- Must have ability to learn engineering and environmental technical language and communicate fluently.
Technical Requirements:
- Proficient with the Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, and other standard office computer software
Other Miscellaneous Qualities:
- Ability to travel 10% of the time
Atlas EEOC Statement
Atlas is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Atlas makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO Policy https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Job Type: Full-time
Pay: $20.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
Application Question(s):
- What are your compensation expectations?
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Office: 4 years (Required)
- Administrative experience: 7 years (Required)
Ability to Commute:
- Dripping Springs, TX (Required)
Work Location: In person