Job Description: Part-Time Exec/Admin Assistant
Position Overview:
We are seeking a highly organized and detail-oriented Part-Time Executive Assistant to provide comprehensive support to the key management of our commercial real estate investment firm. This role offers an excellent opportunity to work in a dynamic environment and gain exposure to various aspects of commercial real estate, including investment, asset management, and transactions. The ideal candidate should possess exceptional administrative skills, a keen interest in commercial real estate, and a strong financial judgement. This position is part-time and offers flexible working hours with potential room for growth.
Responsibilities:
1. Administrative Support:
- Manage calendars, schedule appointments, and coordinate meetings for the key management team.
- Prepare and organize documents, presentations, and reports.
- Handle incoming calls, emails, and correspondence, ensuring timely and effective communication.
- Arrange travel arrangements and accommodations as required.
2. Commercial Real Estate Functions:
- Assist with asset management tasks, such as conducting market research, analyzing investment opportunities, and preparing communications and related reports.
- Support the asset management team by coordinating property inspections, reviewing lease agreements, and assisting with tenant relations.
- Conduct and assist with property due diligence, including analyais, lease abstracts, and property valuations.
3. Financial Responsibilities:
- Assist with financial data entry and bookkeeping tasks.
- Prepare financial reports and statements, ensuring accuracy and adherence to deadlines.
- Collaborate with the accounting team to track and reconcile expenses.
- Assist with budgeting and forecasting processes.
4. General Support:
- Maintain an organized filing system, both physical and digital, to ensure easy retrieval of documents.
- Handle ad-hoc projects and assignments as required.
This part-time executive assistant role provides a unique opportunity for individuals interested in commercial real estate to gain valuable experience and insight into the industry. As a key support member of our team, you will have the chance to work closely with senior management, participate in investment and asset management activities, and contribute to the financial operations of our firm. If you have a passion for commercial real estate, exceptional organizational skills, and a desire to excel in a fast-paced environment, we invite you to apply for this position.
Note: Please include a cover letter expressing your interest in commercial real estate along with your resume when applying for this role.
Job Type: Part-time
Pay: $25.00 - $30.00 per hour
Expected hours: 20 – 25 per week
Benefits:
Schedule:
- 4 hour shift
- Monday to Friday
- No nights
- No weekends
Application Question(s):
- Are you specifically seeking part-time employment and if so, what motivates you to pursue this type of role at this time?
Work Location: In person