SPECIAL EVENTS MANAGER
Job Summary
The Special Events Manager plans, coordinates and executes all Development led special events for the Santa Fe Opera, including major fundraisers, donor benefit/stewardship and cultivation events, and pre- and post-performance events.
The individual serves as a key member of a highly-effective development team and is critical to overall fundraising success of the organization.
DUTIES AND RESPONSIBILITIES
- Work closely with the Director of Development to plan and execute all revenue-generating special events including the Opening Weekend Celebration, Opening Night Dinners, Summer and Winter Galas, among others.
- Serve as the primary project manager for all other Development events including cast and company parties, and cultivation events throughout the year.
- Assist the Director of the Annual Fund to plan and execute Donor Week events.
- Assist the Business Council Manager to plan and execute Business Campaign Kick-off event, Business Council reception and dress rehearsal, and other events.
- Assist Major Gift Officers and/or planned giving staff to plan and execute the Aria! Society Luncheon and other planned giving events.
- Work with the Director of Operations to meet with outside groups hosting their events on the opera grounds.
- Work with the Director of Development and Major Gift Officers to secure homes/hosts for events including quarterly board cocktail events, Opening Weekend private home dinners and cast welcome parties.
- Work with the Director of Development and Executive Office to plan and execute quarterly board dinners with local hotel partners.
- With the Director of Development, oversee the creative direction of events including event décor and florals, artistic content/musical programming, and featured speakers.
- With the Director of Development, oversee the creative direction of print materials including save-the-date and invitation design, benefit committee materials such as solicitation letters, as well as dinner programs and signage.
- Manage all aspects of special event mailings including building and maintaining lists and extractions from Tessitura database.
- Prepare Event Memos for all special events detailing logistics and attendance.
- Work with research team to ensure accurate research profiles and photos for all event attendees.
- Interface with Artistic Staff to coordinate event invitations for creative team members and artists.
- Maintain accurate Tessitura records (activities and elevated events) tracking attendance, seating, dietary preferences, and other pertinent guest information.
- Oversee donor lists and special recognition for event attendees and hosts in season program book.
- Manage invoicing for all event underwriting gifts and processing for all event-related in-kind donations.
- Secure in-kind donations from vendors for event-related goods and services.
- Oversee all event-related staffing requirements including interns and volunteers.
- Recruit, hire and manage Special Events Intern during the summer festival season.
- Maintain accurate revenue projections and expense budgets for all events and prepare quarterly event reports.
- Reconcile and submit vendor invoices for payment.
- Maintain annual special events calendar.
- Attend all special events. This may include many late nights during the season as well as weekends.
- Other duties, as assigned.
ESSENTIAL JOB REQUIREMENTS
Undergraduate degree and 5 years of combined fundraising and special event experience required.
Ø Must have excellent interpersonal communication skills, exemplary phone manners, demonstrated organizational ability, and an eye for detail with the ability to manage multiple projects.
Ø Ability to initiate and complete projects and assignments with minimal guidance.
Ø Knowledge of opera/artists and other performing arts organizations is preferred.
Ø Excellent computer skills with a strong knowledge of Microsoft Office is required; a working knowledge of Tessitura is preferred.
Ø Flexible schedule and ability to attend and drive to all SFO-related events on evenings and weekends is required.
Ø Valid driver’s license and access to an automobile is necessary.
If you are a creative individual with a flair for organizing successful events, we invite you to apply for the Special Events Manager position. Join us in creating unforgettable experiences for our clients and guests.
Job Type: Full-time
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Evening shift
- Weekends as needed
Experience:
- Events management: 3 years (Required)
- Customer service: 1 year (Preferred)
Ability to Commute:
- Santa Fe, NM 87506 (Preferred)
Ability to Relocate:
- Santa Fe, NM 87506: Relocate before starting work (Required)
Work Location: In person