Office Coordinator
We are currently seeking an Office Coordinator for a rapidly growing company. This role provides administrative support for multiple areas of a fast-paced service business, including sales, operations and procurement. This position is a part of a team that serves as the hub of the business and provides a vital link between vendors, shippers, customers, technicians and internal company operations.
Performance Expectations:
- High sense of urgency and ability to shift gears often; this is a very diverse job and this person wears a lot of hats.
- Must have strong time management and organizational skills.
- Receive inbound customer calls, gather pertinent information and route the information to the appropriate resource (sales, technical, vendor management, etc.).
- Support sales efforts through timely generation of estimates from QuickBooks, generation of reports and research.
- Receive completed work orders after projects have been completed, audit inspection reports for typographical error and completeness, and either invoice for the work or coordinate the appropriate activity if the work order has not been completed.
- Manage technology across all territories, to include coordinating repair and replacement as needed, tech support, and maintaining login information for all devices.
- Update and audit Salesmate CRM software as needed.
- Coordinate all on-boarding and new hire activities, including background checks, ordering uniforms, and entry into payroll system. Coordinate with field operations manager to ensure tools are ordered and finance to ensure that credit cards are ordered.
- Maintain office supplies for all personnel and keep office area and restroom clean.
- Receive deliveries and daily mail.
- Process weekly accounts payable with the assistance of supervisor
- Serves as a back-up for Operations Coordinator; is prepared to fill in and assist with Project Tracker management, invoicing in QuickBooks Online, work order creation, customer confirmations and coordination of parts deliveries.
- Other administrative, coordination and support activities as required.
Job Type: Full-time
Pay: $20.00 - $23.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Schedule:
Education:
Experience:
- QuickBooks: 1 year (Preferred)
- Microsoft Office: 2 years (Required)
Ability to Relocate:
- Pensacola, FL 32534: Relocate before starting work (Required)
Work Location: In person