About DC Global Planning: As a dynamic, woman-owned government contractor based in Maryland, DC Global Planning specializes in meeting planning and strategic support for government initiatives. We are currently seeking a highly organized and proactive Executive Assistant. This part-time role involves direct support to our CEO, facilitating the seamless operation of leadership activities, and enhancing our strategic execution. 20-25 hours a week.
Key Responsibilities:
- Manage the CEO's calendar, schedule meetings, coordinate travel, and oversee expense management. Anticipate and prepare for the CEO’s needs in advance of meetings, conferences, and other key events.
- Act as the primary liaison between the CEO and staff, maintaining credibility, trust, and support. Handle office communications, prepare presentations, and organize detailed reports to ensure effective information flow.
- Handle confidential information with the utmost discretion. Assist in organizing company events and meetings, maintaining both digital and physical filing systems to ensure critical documents are readily accessible.
- Oversee the preparation and submission of expense reports and budget forecasts. Act as the point of contact between executives and internal/external clients.
- Contribute to project management activities including tracking progress and preparing status updates. Support the development and implementation of organizational processes and systems.
- Arrange and handle all logistics for meetings and events, schedule meetings, draft agendas, develop, compile, and distribute presentation materials.
- Develop and execute written communications and correspondence with partners, colleagues, and the team. Carefully edit and proofread documents.
- Manage and input information into databases, spreadsheets, and documents. Provide standard office operations support such as handling mail, making deposits, copying documents, etc.
- Support events by organizing materials, managing print production, creating and monitoring invitations and emails, and tracking and summarizing all related data, in addition to providing on-site event support.
- Respond to requests for information and assist with special projects; design and produce complex documents, reports, and presentations.
Required Qualifications:
- Bachelor’s degree in Business Administration, Communication, or a related field.
- Proven experience in an administrative role, preferably within a government contracting environment.
- Advanced skills in productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook.
- Ability to handle confidential information with discretion and maintain a high level of professionalism and integrity.
- Strong problem-solving skills and the ability to think critically and strategically.
- Ability to work independently and collaboratively in a team environment, demonstrating flexibility and adaptability.
- Excellent communication, time management, and organizational skills.
- Ability to multitask effectively and meet tight deadlines.
We Offer:
- Competitive salary.
- A supportive and inclusive work environment.
- Flexible working hours tailored to suit part-time availability (20-25 hours per week).
- Combination of virtual and in person work.
- Opportunities for professional growth and development.
Ensure you upload your resume and include a personalized cover letter detailing your qualifications and interest in the role.
DC Global Planning is proud to be an equal opportunity employer. We value diversity and are dedicated to providing a respectful, inclusive workplace. While we appreciate all interested candidates, only those selected for an interview will be contacted.
Job Type: Part-time
Pay: $30.00 - $40.00 per hour
Expected hours: 20 – 25 per week
Schedule:
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Ability to Commute:
- Rockville, MD 20852 (Preferred)
Work Location: Hybrid remote in Rockville, MD 20852