We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently. This person will be comfortable working in a fast paced environment while having a high degree of attention to detail as well as incorporating new and effective ways to achieve better results.
Responsibilities
- Help organizing documents.
- Help Project Managers coordinate hotels, flights, rentals etc.
- Assist office with acquiring permits, calling cities, and scheduling inspections.
- Assist on coordinating trades for specific projects.
- Prepare and attend project meetings as needed.
- Track and update permit progress through proper channels as outlined by Project Manage or Office Manager.
- Answer and direct phone calls to corresponding departments.
- Provide administrative support and coordinate with other departments as needed.
- Sort and distribute communications in a timely manner
- Assist with filing change orders, contracts, invoices etc.
- Schedule and plan meetings and appointments
- Resolve office-related malfunctions and respond to requests or issues
Skills
- Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
- Knowledge of computers and general office equipment (printers, copiers, scanners, etc.)
- Thorough understanding of office management procedures
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problem-solving
- Excellent written and verbal communication skills
- Experience in Microsoft
Requirements
- Punctual
- Committed/Reliable
- Valid Transportation
- Receptive to creative criticism
- Works well with others
- Communicate comfortably via email or phone
Job Type: Full-time
Pay: $17.00 - $20.00 per hour
Expected hours: 40 – 45 per week
Schedule:
- 10 hour shift
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Education:
- High school or equivalent (Preferred)
Experience:
- Administrative Assistants & Office assistant: 2 years (Required)
- Customer service: 1 year (Required)
Language:
Work Location: In person