Company: Food
Position: Office Manager -Japanese Bilingual
Employment: Full-Time, Direct Hire
Pay Range: $70K-$85K
Benefits: Health/Dental/Vision Insurance, 401K
Work Location: Gardena, CA
Work Hours: Mon-Fri
Responsibilities:
Office Management-
Handle day-to-day administrative tasks for General Affairs department.
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Serve as the first point of contact to respond to internal customer service inquiries, resolve issues quickly, and maintain a high level of employee satisfaction.
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Manage office supply inventories and negotiate with vendors to obtain competitive prices for office supplies.
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Develop and implement efficient systems of supply storage and distribution.
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Manage the relationship with office services vendors, evaluate their performance, and make recommendations as appropriate.
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Partner with Facilities Manager and Safety Manager to maintain a safe and positive work environment for all employees.
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Oversee Office Coordinator. Assign tasks, provide guidance, and evaluate performance as appropriate. Foster a collaborative and efficient work environment.
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Assist with budgeting, financial reporting, and billing processes.
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Analyze operational data to identify areas for improvement and implement strategies to enhance office efficiency.
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Execute ad hoc projects and tasks assigned by Senior Manager.
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Assist with projects and tasks requested by the headquarters office in Japan.
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Business Insurance
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Coordinate insurance-related activities, such as claim submissions, progress tracking, and closing files.
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Liaise with insurance agents and brokers to ensure seamless operations.
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Provide support for insurance renewals and coverage assessment.
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Manage certificate of insurance issued to external customers and partners.
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Work with stakeholders to manage certificate of insurance issued by external partners.
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Proposal Processing:
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Manage the processing of proposals, including reviewing, organizing, and presenting them to relevant stakeholders.
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Collaborate with teams to ensure timely submission of proposals.
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Provide proposal training to new hires.
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Respond to proposal-related questions in a timely manner.
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Legal, Compliance, Regulations and Policies:
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Assist with legal document review, ensuring accuracy and compliance.
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Manage contract management system by keeping all records up to date and making recommendations to renew or terminate agreements, contracts, etc.
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Ensure the office complies with relevant laws, regulations, and industry standards.
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Keep up to date with changes in legal requirements and adjust office policies and procedures accordingly.
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Support implementation of policies and procedures.
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Take a supportive role in business continuity team.
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Expatriate Support
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Provide expatriate integration support such as visa processing, housing and transportation arrangements, etc. to ensure smooth transition.
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Translation and Interpretation
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Interpret and/or converts spoken statements from English to Japanese and vice versa in a range of business settings in either consecutively or simultaneously.
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Translate and/or edit Japanese written correspondence and verbal communications into English and vice versa.
Qualifications:
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Ability to read, interpret and write business documents in English and Japanese.
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Strong organization, communication, and analytical skills.
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Ability to manage multiple tasks efficiently.
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A bachelor’s degree in Business Administration, Management, or a related field with minimum 5 years of experience in office management or related roles.
To apply, please send your resume to nsakurai@pasona.com