Office Assistant Job description
K&A Express is seeking a full-time Office Assistant for our Wilmington, MA office.
The ideal candidate will demonstrate strong Office Assistant skills as well as the ability to learn the functions of accounts receivable, accounts payable, payroll, and HR. The ideal Office Assistant is a self-starter, quick learner, and multi-tasker, and is able to work independently and work well under pressure.
Office Assistant Role:
The role provides administrative support for the day-to-day operations of the office, with a focus on learning accounts payable, accounts receivable, payroll, and basic trucking operations.
Qualifications and Experience:
- Basic AP, AR, and Payroll knowledge.
- Mastery of organizational and multi-tasking skills.
- Ability to learn our TMS system and Nextraq system.
- QuickBooks knowledge.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office (Word and Excel).
- Attention to detail and problem-solving skills.
- Creative mind with ability to suggest improvements.
- Some HR Knowledge is a plus.
- Prior experience working in the trucking industry is a plus.
- Accurate typing skills and/or data entry skills
- High school diploma or associate’s degree.
- Ability to respond promptly and professionally to customer needs via email.
- Ability to quickly learn Company systems and tools.
Job Duties and Responsibilities
- Create and send invoices.
- Process incoming payments through Quickbooks.
- Sorting and sending mail.
- Run payroll for under 15 employees.
- Run errands.
- Order office supplies.
- Enter company work orders into trucking software (data entry).
- Oversee trucking operations.
- Answer and route phone calls.
- Greet visitors.
We are seeking a candidate who has done a little bit of everything throughout an office, can "wear many hats," is looking to grow within a small company, and is eager to learn new skills.
Benefits:
Paid Vacation
Paid Sick Time
Health Insurance
Life Insurance
Dental Insurance
Direct Deposit
Job Type:
Full-time
Compensation: $24 to $29/hour, depending on experience
Hours: 8:30 am-5:00 pm, Monday through Friday.
Preferred Experience: •
- Accounts Payable: 3 years
- Office Assistant: 3 years
- Accounts Receivable: 1 year
- QuickBooks: 1 year
- Payroll: 1 year
- Work Environment and Physical Requirements:
The work environment of this position is an office setting. The physical requirements for this position include sitting, standing, lifting items under 20 pounds, and using a computer and telephone for the primary part of the workday.
Job Type: Full-time
Pay: $24.00 - $29.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- No nights
Experience:
- Customer service: 3 years (Preferred)
Ability to Commute:
- Wilmington, MA 01887 (Required)
Work Location: In person