Prepare, edit and proofread a variety of practice area legal documents, e.g. correspondence, agreements, spreadsheets and presentations
Organize, maintain, and track documents on a client extranet site or other databases
Actively track deadlines and status of matters, and provide regular updates to attorneys
Maintain calendars to include coordination and scheduling of meetings, depositions, conference calls and WebEx, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues
Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments
Interact and follow-up with clients, outside counsel and others, as requested
Manage physical and electronic files (FileSite)
Assist with attorney time entry and client billing, as needed
Process business expense reimbursements and vendor payments
Coordinate domestic and international travel arrangements with firm’s travel provider
Complete client/matter intake request forms and work directly with the attorney and compliance department on new or existing business
Maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers
Assist other practice group support members with overflow work and provide backup support, as requested
Assist other practice groups upon request with special projects
May have a billing rate and be required to bill for some tasks
May assist paralegals and perform some paralegal duties as assigned
May train, assist, and provide orientation for new and less experienced members of staff