Are you organized, detail-oriented, and ready to make an impact? Join our team as a Coordinator/ Bookkeeper Assistant and be the cornerstone of our office operations!
Company Overview: We are a dynamic Company dedicated to Construction management and development. Our team values collaboration, innovation, and excellence in everything we do.
Position Overview: As a Coordinator/ Bookkeeper Assistant, you will play a crucial role in supporting daily operations. From managing schedules to coordinating meetings and handling correspondence, your efficiency and proactive approach will ensure smooth office functioning.
Responsibilities:
- Perform various administrative tasks, including answering phone calls, responding to emails, and organizing files and documents.
- Provide administrative/clerical support to the project managers, accountants, and other teams per requests
- Assist the Project Manager in inserting payment requests and coordinating between departments to ensure payments are processed according to the procedures.
- Assist with preparing, coordinating, printing, tracking, distributing checks/ACH payments, mails, and filing required documents
- Maintain accurate records and update databases.
- Manage calendars and schedule appointments.
- Maintaining positive relationships with vendors, general contractors, and subcontractors
- Assist with employee expense reimbursement reports.
- Assist the Accounting Team with data entry, reconciliations, Accounts receivable and accounts payable
Qualifications:
- Excellent written and verbal communication skills.
- Proactive, self-motivated, and strong problem-solving skills
- Strong attention to detail and organizational skills.
- Proven experience as an administrative assistant or in a related role.- Knowledge of accounting principles, general ledger reconciliation, receivable processes, and procedures.
- Ability to prioritize tasks and meet deadlines.- Proficient in using office software such as Microsoft Office Suite.
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities will be reviewed periodically and revised as necessary.
Job Type: Full-time
Pay: $42,000.00 - $44,000.00 per year
Experience level:
Physical setting:
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Please list 2-3 dates and time ranges that you could do an interview.
Experience:
- Administrative Assistant: 2 years (Preferred)
- Bookkeeping: 1 year (Preferred)
Ability to Commute:
- Brooklyn, NY 11221 (Required)
Ability to Relocate:
- Brooklyn, NY 11221: Relocate before starting work (Required)
Work Location: In person