Program Specialist V
The Program Specialist V reports to the Director of Contract Oversight and Support (COS) within Family Health Services (FHS) Operations. This position performs advanced consultative services and technical assistance work that supports the goals of FHS Operations and COS. Work involves assisting with research, report writing, and special projects. Duties include planning, prioritizing, coordinating, and implementing department operational and procurements/contracts activities with other staff and assisting in the collection, organization, analysis, and/or preparation of materials in response to requests. This position requires excellent writing skills, attention to detail, and strong research skills. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
Essential Job Functions:
30% Collects, organizes and analyzes information and prepares materials regarding procurements, contracts, and departmental and operational activities. Uses polished written/verbal communication skills to interact with peers and various levels of FHS leadership and other internal and external stakeholders.
30% Performs a variety of technical, training, research, and planning activities for FHS. Prepares and submits high-quality reports on a variety of topics that may include performance measures, SITREP and disaster recovery reporting, and other information as requested. Prepares high-quality research and analysis as well as written project reports, updates, summaries, and other documents as assigned.
20% Organizes and prepares materials in response to requests for program and department information. Supports FHS team members who respond to open records requests and other data requests. Performs data collection and documentation.
20 %Provides technical assistance related to FHS operational and contract-related activities. Faciliates and serves on FHS working groups. Assists identifying FHS process development and training needs. Conducts one-on-one and MS Teams group training related to operational processes and procedures and other topics, as needed. May participate and/or serve in a supporting role to meet the agency's obligations for disaster response and/or recovery of Continuity of Operations (COOP) activation.
Knowledge Skills Abilities:
Knowledge of local, state, and federal laws related to the program area and knowledge of policy development.
Strong planning and organizational skills and ability to independently balance multiple assignments, projects, and responsibilities within established guidelines and timeframes.
Ability to work collaboratively across multiple Family Health Serivces program areas to accomplish objectives. This includes the ability to work with people under pressure, negotiate among multiple parties, resolve conflicts, and establish and maintain effective working relationships.
Ability to work under minimal supervision, with considerable latitude for the use of initiative and independent judgment.
Ability to gather, assemble, correlate, and analyze facts; to devise solutions to problems; to conduct research; to prepare reports; to develop, evaluate, and interpret policies and procedures
Ability to communicate effectively both orally and in writing.
Ability to work cooperatively as a team member in a fast-paced, deadline orientated environment.
Registration or Licensure Requirements:
Certified Texas Contract Manager Certification (CTCM) or must obtain within 12 months upon hire.
Initial Selection Criteria:
Graduation from an accredited four-year college or university. Experience and education may be substituted for one another. Experience in research and report writing.
Additional Information:
The salary on this job posting reflects the minimum and maximum allowed, however, budget considerations often result in salary offers below the maximum of the posted range.
Internal applicants are encouraged to check the HR manual for any changes to their current salary.
There will be a skills test as part of the interview process
Your job application must be filled out completely. Your application must contain dates of employment, job titles, name of employer and a description of duties performed in a way that demonstrates you meet the minimum qualifications for the position for which you are applying. Resumes do not take the place of the requirement to include this information on the application. If this information is not submitted, your application may be rejected because it is incomplete. This information will also be used to determine salary in the event that you are selected for this position.
MOS Code:
There are no direct military occupations that relate to the responsibilities and registration or licensure for this position. All active duty reservists, guardsmen and veterans are encouraged to apply if they meet the qualifications for this position.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
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