We are currently seeking a highly organized and proactive Engagement and Events Coordinator to manage logistics and planning for high-visibility agency principals. This role involves coordinating speaking requests, briefing materials, and partner engagements, as well as managing travel and event logistics to ensure successful participation in external engagements. This role is administrative in nature and focuses mostly on the internal coordination around external events, not the execution of the events. The ideal candidate will have extensive experience working with senior leadership and a proven ability to manage complex logistics and event planning.
This position requires the candidate to be in the Washington, D.C. office three days a week and to live locally.
Responsibilities:
- Manage engagement logistics for high-visibility agency principals, including speaking requests, briefing materials, external partner coordination, and internal stakeholder coordination.
- Oversee the planning process for engagements, including travel logistics, venue scouting, and engagement coordination to ensure successful outcomes for traveling staff.
- Keep relevant internal and external parties updated with the latest developments and logistical changes.
- Utilize the agency’s Customer Relationship Management (CRM) system to track requests and respond in a timely manner.
- Manage both current and future events, ensuring all administrative aspects of event management are handled efficiently and effectively.
- Respond quickly to support the administrative needs of event management, ensuring seamless execution.
Qualifications:
- 6+ years of work experience in a similar role, preferably with experience staffing senior personnel at public events.
- Proven experience working with senior-level leadership in a fast-paced environment.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional attention to detail and proactive problem-solving skills.
- Ability to think several steps ahead and anticipate the needs of senior leadership and the agency.
- Excellent communication skills, both written and verbal, with the ability to effectively communicate across different levels of an organization.
- Strong organizational skills and the ability to thrive working across silos.
Nice to Haves:
- Experience with high-level strategic planning and event management in a government or non-profit setting.
- Knowledge of federal health programs and regulatory environments.
What Blu Omega Can Offer You:
- Competitive benefits including Health Insurance, 401K, Paid Time Off and more.
- Results driven culture that embrace our core values
- Rewarding work contributing to our Nation’s mission critical programs
Blu Omega is a Woman Owned Small Business Federal Health Technology and Operations firm headquartered in Washington DC and supporting clients nationally. We provide Technology solutions for enterprise and government customers. Our team has a past performance in a diverse range of programs including those for Data Management, Cloud/Infrastructure, Software Development and Enterprise Applications.
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.