MISSION STATEMENT:
Protected. Positive. Profitable
GENERAL DESCRIPTION:
The Construction Administrator is responsible for assisting in the creation of bid proposals to and through the contract phase. This role requires interaction with a range of internal and external stakeholders, most often managing several moving project parts simultaneously.
The Construction Administrator will gather, evaluate, and prepare detailed cost information for cost-evaluation of projects. It is HIGHLY recommended to gather information and analyze proposals, specifications, blueprints, and construction documents to understand the project. Detailed communication of the time, labor, materials, and product costs for the project must be effectively communicated in the proposal to the client.
The Construction Administrator will report directly to the VP of Construction, as well as work in conjunction with the other team members.
MAIN DUTIES & RESPONSIBILITIES:
Coordinate all Phases of the bidding process and project coordination, including but not limited to, the following:
□ Confirm project scope and bidding timeline to ensure all proposals are making the deadlines.
□ Create and manage estimating folders for projects Wofford is bidding.
□ Send CAD files to Digital Dirt with Scopes of Work that we need takeoffs completed for with associated timelines.
□ Reach out to vendors and obtain a Minimum of 3 quotes per trade for each project we are bidding.
□ If Wofford is given a Letter of Intent, convert estimating file to an active project and request a job number from accounting.
□ If a project is awarded to Wofford, assist the PM in selecting the vendors Wofford will utilize and begin sending out Subcontracts.
□ Create and submit subcontracts and purchase orders as needed in coordination with the Wofford team. Request all relevant information (i.e. certificate of insurance, W9, etc.)
□ Create and manage utility locates weekly to include large and small tickets.
□ Assist in preparation of all bid proposals.
□ Verify, clarify, review civil takeoffs and vendor proposals to create material, labor, equipment, and subcontractor budgets to include onto client proposals.
□ Assist in confirming Subcontractor proposals are inclusive of the full scope of work needed for bidding purposes.
□ Assist in scheduling pre-construction meetings and schedule inspections with the Operations Manager/Foreman and communicate to all stakeholders.
□ Complete Notice to Contractor and all necessary documentation before the project start date.
□ Prepare and obtain all Subcontracts for selected subs and manage the relationship in a positive manner.
□ Assist in preparing scopes of work for T&M, change orders and buy-out meetings.
□ Submit RFI’s, submittals and any other regulatory project documentation.
□ Print and distribute site specific safety plan per project within the project binder.
□ Ensure all Wofford Site documents are filled out and properly displayed. Including but not limited to Stamped plans, Wofford Sign, Rain Gauge, Workman’s comp panel, Emergency response plan, First Aid Kit, Fire Extinguisher, and Permits.
□ Prepare and assist with internal pre-construction meetings to include a schedule, budget, job concept, job contents and any other necessary information to complete a job. Ensure adequate notes are taken and saved within the job folder.
□ Submit and follow-up on submittals with the city, county, or engineers. Upon approval, coordinate with management team and site personnel to place material orders and delivery schedules.
□ Maintain supplier/client relationships at the appropriate level reinforcing Wofford’s commitment to continuously address their needs and interests.
□ Manage and update Estimating Log daily.
□ Collect subcontractor payment applications monthly and all supporting documents and provide them to Wofford’s accounting team.
□ Assist in collecting and submit all required close-out documents.
□ Inform, promote, execute and adhere to the company’s safety program, and encourage all employees, subcontractors and consultants to adopt safety as a culture.
□ Work in a safe, responsible manner to not intentionally or unintentionally injure oneself, or endanger the wellbeing of others.
□ Participate as a vital team member, and contribute towards the success of the organization, which may involve the provision of other technical and administrative support, as required.
□ Promote a team approach and maintain dialogue with all employees to exchange information and gather ideas.
□ Adhere to all Wofford Earthworks, LLC contractual obligations with clients.
□ Assist in maintaining clients throughout their lifecycle with the Wofford entities.
□ Employee is expected to dress in business casual attire unless the day’s tasks require otherwise. Employees must present a clean, and professional appearance. Clothing with offensive or inappropriate designs or stamps are not allowed.
Qualifications
- Proficiency in construction management software
- Strong project scheduling and coordination skills
- Experience in construction project management
- Familiarity with ProCore
- Knowledge of construction site operations and contracts
- Excellent time management skills and very detailed oriented
Job Type: Full-time
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- AD&D insurance
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- 10 hour shift
- 8 hour shift
- Monday to Friday
- Overtime
Application Question(s):
- Will you consent to a background check?
Experience:
- Construction: 1 year (Preferred)
Language:
License/Certification:
- Driver's License (Required)
Ability to Commute:
- Cumming, GA 30040 (Required)
Ability to Relocate:
- Cumming, GA 30040: Relocate before starting work (Required)
Willingness to travel:
Work Location: In person