SUMMARY:
The job of Payroll & Benefits Specialist is done for the purpose of processing employee payroll under the supervision of the HR Director; providing information to new and current employees, providers and/or administrators; coordinating employee benefits; resolving employee benefit, retirement, reporting and reconciliation issues.
Responsibilities
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Prepare and oversee the weekly payroll process to include reviewing all data in the timekeeping software and coordinating with managers about any issues. Review payroll for accuracy.
- Record payroll changes, such as pay rate changes, status changes, exemptions, insurance coverage and other benefits and/or deductions for each employee to update master payroll records.
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Prepare periodic reports of earnings, hours worked, and overtime.
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Prepare, file, and ensure payment of 403(b) reports after each pay period.
- Prepare and file Annual Unclaimed Property report to State of Texas. Confirm and issue tax forms on a timely basis.
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Administers employee benefit programs in compliance with carrier contracts (e.g. workers' compensation, enrolling new employees, explaining benefit options, mediating benefit eligibility and payment issues, open enrollment, etc.) for the purpose of providing maximum coverage to employees within contract specifications.
- Communicates with employees and carriers for the purpose of processing worker's compensation claims in a timely and efficient manner.
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Distributes documents (e.g. open enrollment packets, new/change forms, COBRA, FLMA and retirement forms) for the purpose of providing information and proof of insurance coverage.
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Maintains a wide variety of benefit information (e.g. provider contracts, claim files, employee records, etc.) for the purpose of purpose of providing an up-to-date reference and audit trail.
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Processes documentation for requests from outside agencies/parties (e.g. worker's compensation claims, court ordered adjustments, job verifications, subpoena of payroll records, etc.) for the purpose of ensuring timely and accurate compliance with request.
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Reconciles enrollment forms and billings to employee records (e.g. COBRA, disability, retirement, health, FMLA, etc.) for the purpose of ensuring accurate eligibility and payment information and complying with contract provisions.
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Resolves discrepancies with payroll and information and/or documentation (e.g. payroll, benefit providers, etc.) for the purpose of ensuring accuracy of records and employee payments.
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Other duties as assigned by Human Resources Management.
Supervisory Responsibilities
None.
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
All individuals must pass a drug screen. A criminal background check is required. A credit check may be performed as well as a driver license check and motor vehicle report.
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Must provide a copy of a valid driver’s license and minimum liability insurance.
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Must be willing to use a personal vehicle to travel between retail store, donation, and other Goodwill-owned properties, as needed.
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Must be willing to accept instructions and carry them out with minimal supervision.
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Must be able to work and cooperate with others.
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Must be able to identify potential hazards and implement control measures to reduce risk and maintain a safe work environment.
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Must be able to identify potential problem areas and implement procedures to reduce the impact of problem potentially affecting the Human Resources department and Goodwill.
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Must promote the general goals and objectives of Heart of Texas Goodwill.
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Must maintain positive, team atmosphere and relations with peers and other departments.
Education and Experience
Degree in Human Resources, business administration or related field is preferred. Minimum high school diploma or GED required. At least 1 year administrative and payroll experience is strongly preferred. Experience using payroll software systems is strongly preferred. Knowledge of standard payroll policies, procedures, and regulations is strongly preferred.
At a minimum an employee must possess the following skills:
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Computer skills (Microsoft Office and Windows programs)
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Intermediate knowledge of Microsoft Excel
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Strong data entry and word processing skills
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Office skills (faxing, copying)
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Communication skills (telephone and person to person)
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Organizational skills
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Time management skills
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Experience with Paycom preferred but not required
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee:
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Must be able use hands to handle or feel and reach with hands and arms.
- Must be able to regularly lift and carry 10 pounds and occasionally lift and carry up to 50 pounds.
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The employee is frequently required to communicate effectively.
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Must be able to follow instructions.
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Specific vision abilities required by this job include close vision (clear vision at 20 inches and less) and color vision (ability to identify and distinguish colors).
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to airborne particles (dust and lint). The noise level in the work environment ranges from quiet to very noisy.