Job Summary:
The Contract Administrator/ Field Manager oversees the daily operations of the office, ensuring efficient workflow, scheduling, and coordination among staff. This role involves administrative and managerial responsibilities, including supervising field staff, managing budgets, and ensuring compliance with company policies. The CA/FM acts as a liaison between engineering teams and clients and contractors, facilitating communication and project management. This is an upper-level management position that requires experience and professionalism.
Key Responsibilities:
1. Office Management:
o Oversee day-to-day office operations to ensure a productive and efficient working environment.
2. Staff Supervision:
o Supervise and support inspection staff, providing technical guidance and performance feedback.
o Assist in hiring, training, and onboarding new employees.
o Manage work schedules and handle staff-related issues.
3. Business Development:
o Find and contact potential new clients and project opportunities.
o Work with Business Development team to provide past project information, technical expertise, and project analysis.
o Manage existing client relationships, including regular client contact.
4. Project Coordination:
o Assist with project management tasks, including scheduling, resource allocation, and tracking project progress.
o Coordinate with other agencies to ensure timely completion of engineering projects.
o Maintain project documentation and records.
5. Compliance and Safety:
o Ensure compliance with company policies, procedures, and safety regulations.
o Conduct regular site visits with staff and address any safety concerns.
6. Communication:
o Serve as a liaison between clients, staff, and contractors to facilitate communication and collaboration.
o Organize and lead office meetings, preparing agendas and documenting minutes.
o Prepare reports and presentations as needed.
7. Continuous Improvement:
o Identify opportunities for process improvements and implement changes to enhance staff efficiency and corporate quality.
o Stay updated with industry trends and best practices in office management and engineering support.
Qualifications:
o Bachelor's degree in engineering, construction management, or a related field preferred.
o PE strongly preferred. NICET, NECEPT preferred.
o Minimum of 5-10 years of experience in the construction or engineering field, preferably in an office management or administrative role.
o Experience in project management and staff supervision is highly desirable.
o Strong organizational and multitasking abilities.
o Excellent verbal and written communication and interpersonal skills.
o Proficiency in office software (e.g., Microsoft Office Suite, project management tools).
o Problem-solving skills and attention to detail.
o Ability to work independently and as part of a team.
o Adaptability and continual growth mindset.
o Professional demeanor and positive attitude.
Working Conditions:
- Combination of office and field environment. Must be able to work independently in a variety of situations.
- Standard working hours with some flexibility required for meetings or project deadlines.
Company Values:
- Commitment to quality, excellence, and customer service.
- Collaborative and inclusive work culture.
- Focus on continuous staff improvement and work and process innovation.
About The QCI Group™ (QCI): http://www.qcigroup.com/
QCI is an Ohio licensed engineering firm and provides independent construction observation, inspection, contract administration, construction management, construction engineering and owner’s representation services to both private and public sectors. We have been in business since 1985. At QCI we believe that our greatest asset is the people we employ.
Benefits include a competitive salary, employer-sponsored Health insurance, Dental, Vision, 401k plan, profit sharing, PTO, paid holidays, company provided life insurance and more.
The QCI Group™ and all of our companies provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
Job Type: Full-time
Pay: $38.00 - $58.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Ability to Relocate:
- Radnor Township, PA: Relocate before starting work (Required)
Work Location: In person