ABC Story:
Our story began in 2017 in Austin, TX. We started with humble roots but big aspirations. From 1 center in North Austin, our movement has inspired thousands of clinicians and operators. Today, the ABC community is 10,000+ strong serving thousands of children with ASD. Growth with intentionality: We have an intentional focus on our core values. Each center is purpose-built, and each community of teammates is nurtured.
Job Description:
We are looking for an organized and proactive Office Manager who will ensure the smooth and organized functioning of daily operations, supporting various departments, and creating a positive office environment.
Why Choose Office Manager role at ABC:
- Demonstrate service excellence and operational efficiency, fostering a culture of collaboration and growth.
- Strategic Planning: support organizational initiatives, optimizing resources and processes to ensure seamless operations and exceptional teammate experiences.
- Impactful Support: Empower teammates by providing responsive administrative support, facilitating smooth communication channels and problem-solving.
Duties and Responsibilities:
- Serves as the lead point of contact for all operational initiatives at our lead corporate office (HQ); managing the needs of the office and administrative functions.
- Acts as point of contact among executives, employees, clients, and external partners; engages in clear and consistent communication, handles confidential and sensitive information with the utmost discretion and professionalism.
- Manages the office space and meeting room availability; schedules conference spaces in HQ for executives, teammates and training cohorts.
- Demonstrates accountability for all office space needs; manages building access, office and kitchen supplies.
- Responsible for procurement needs; manages the procurement of HQ and training cohort SWAG.
- Manages relationships across internal departments and external vendors; collaborates with various departments to support administrative needs and projects, facilitates relationships with external vendors to secure supplies, negotiate rates and manage the facilities.
- Promotes engagement and office culture; plans and leads team-building activities, quarterly happy hours and office lunches, and promotes a culture of inclusivity and connection.
- Responsible for active engagement of HQ telephone and email communications
- Manages all travel arrangements and accommodations for employees; utilizes travel coordination platforms, facilitates communication related to travel needs, enforces ABC travel policy and provides reliable on-demand support for travel inquiries to ensure seamless logistics.
Minimum Job Requirements:
- Candidates must be located in Austin, Texas or surrounding areas.
- Must be physically present at ABC Corporate Office five days a week during assigned hours
- 2-4 years experience working in a professional environment
- Previous experience in an administrative or office support role is expected.
- Bachelor's Degree or higher completed preferred
- Knowledge, Skills, and Abilities Required / Preferred
- Strong interpersonal and communication skills and the ability to work effectively professionally and positively.
- Ability to work both independently and collaboratively in a team-oriented environment.
- Attention to detail and exceptional organizational abilities.
- Proven track record in providing executive-level support.
- An eagerness to be a part of a caring and team-oriented company culture
- A deep commitment to show up everyday
- No direct employee reports for this role
Physical Requirements:
- Ability to sit, stand, and walk and assume a variety of positions
- Ability to lift or move up to 50 pounds
- Ability to maintain near and far visual acuity
- Must be able to be physically present at assigned job location
- Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
- Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
Perks:
- 10 Days of PTO, 10 Paid Holidays, 2 Flex Days + More with Tenure
- Student Loan Repayment Employer Contributions
- Maternity/Paternity Award of up to $3,000 & FSA Options for Childcare
- Door Dash Pass, Team Happy Hours, and Regional Night of Honors
- Up to $600 Student Loan Repayment Options & Tuition Discounts
Additional Rewards:
- Quarterly Team outings and events to bond and celebrate our wins both big and small!
- Professional development: we want to pour into you as you pour into ABC
- Leadership opportunities: To be the best, we have to continually keep learning and you get to push yourself here to learn more and take on more responsibilities, and show what you can do!
- 401K Retirement Plans with company matching