Part-time Operations Assistant
GSGNY Background
For over a century, Girl Scouts has been instilling generations of girls with the skills and knowledge to become young women of courage, confidence, and character, to speak out and be leaders. Today, Girl Scouts of Greater New York (GSGNY) is delivering its message of empowerment and engaging more than 25,000 girls of every race, background, and religion. GSGNY’s vision is a New York City in which every girl feels empowered to lead in her community, the workplace, and the world. GSGNY has become a hub for innovation within the broader Girl Scouts movement, presenting new ways to engage and inspire the next generation of young leaders.
Recent investments and initiatives include:
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The Leadership Institute provides middle and high school aged girls with 21st century leadership skills and subject-specific knowledge and experiences that will help girls reshape their views on leadership and about their own potential to transform into powerful agents of change, while equipping them to succeed in school and their future careers.
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Troop 6000 is the first Girl Scout program specially designed to serve the thousands of girls currently living in the New York City homeless shelter system.
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Cybersecurity Programs at Girl Scouts were designed to serve the evolving needs of New York City’s girls and New York City’s workforce. With the goal of encouraging girls to consider careers that require STEM skills, this program ensures girls have the tools and knowledge they need to safely navigate our increasingly tech-driven world.
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Anti-Racist and Anti-Bias Training: We teach girls to lead by example, and to that end, we are committed to doing the work necessary to become an anti-racist organization. We are working to partner with experts in the areas of race, inclusion, and equity to conduct a series of trainings for both staff and volunteers.
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Camp Kaufmann: The camp experience is an essential part of Girl Scouting – and as the only Girl Scout council in the nation serving a 100% urban population, we prioritize offering high quality outdoor education opportunities to New York City girls. We recently upgraded and enhanced facilities at our 425-acre Camp Kaufmann in Dutchess County, including the construction of a new swimming pool.
Guided by an ambitious strategic plan and its dynamic CEO, Meridith Maskara, Girl Scouts of Greater New York aims to expand to reach more girls while serving as an innovating force within the national Girl Scout movement.
Position Description
Reporting to the Director of Operations, the part-time Operations Assistant will be responsible for office maintenance & facilities repairs coordination and upkeep. Mailing/packaging processes management as well as technology inventory management. This role will also be responsible for administrative tasks that support organization-wide events and meetings.
Responsibilities:
Maintenance and Facilities:-
Common areas – ensure office common areas and seating/desk areas are kept neat and tidy.
- Conference rooms – maintain setup/breakdown of meetings including technology maintenance, supply restocking, resetting tables/seats after use.
- Breakroom – ensure F+B supplies are stocked, counters/tables are wiped down as needed, equipment is maintained according to sanitation standards, etc.
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Office supplies – ensure inventory is stocked and readily available for use
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Office maintenance – ensure facilities work/needed repairs are identified and managed until solved.
- Technology Management:
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Manage technology inventory to ensure equipment is accounted for, functioning and ready for use when requested.
- Mail and Package Handling:
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Manage mailroom and accompanying processes and procedures.
- Process and sort incoming and outgoing mail, packages, messenger deliveries and courier services on behalf of all departments.
- Meter, pack and coordinate all outgoing supplies on behalf of programmatic needs.
- Administrative/Events Support:
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Handle logistics for internal meetings including guest registrations, food orders, and special A.V./I.T. needs.
- Provide operational support as needed for GSGNY events to be hosted either at the office or at external venues (event times, days and needs will vary depending on season).
Compensation: Hourly rate of $20.00
Additional Information:
The Girl Scouts of Greater New York are an Equal Opportunity Employer. We are committed to providing equal employment opportunities to you without regard to race, creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status, age, veteran status, medical condition or disability, genetic information, gender identity, or any other protected status under federal, state, or local law. This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description. Any essential function or requirement of this job will be evaluated as necessary should an incumbent or applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation(s) for the specific disability will be made for the incumbent or applicant when possible.
Job Type: Part-time
Pay: $20.00/per hour