Job Title: Executive Assistant
About us:
Firecode Safety Equipment is a family-owned and independent local business that has been proudly serving the Sacramento region since 1982. We are one of Northern California's largest fire and safety equipment companies. We have a relaxed yet productive work environment.
This position is performed from the office in Sacramento – in person.
The Salary pay range for this position is $65,000 to $95,000, depending on education and previous experience. Please read the qualifications before applying for this position.
Position Overview:
We are seeking a highly organized and proactive individual to join our team as an Executive Assistant. The ideal candidate will have exceptional communication skills, be detail-oriented, and have the ability to manage multiple tasks efficiently. As an Executive Assistant, you will be responsible for providing high-level administrative support to our executive team and support with sending and receiving payments.
Qualifications:
- Associate’s degree or higher in business, administration, or related field.
- Minimum three years of experience as an executive assistant or in a related administrative support role.
- Experience with drafting contracts and contract administration.
- Willingness and ability to manage and collect on accounts receivable.
- Strong problem-solving skills and ability to work in a fast-paced environment.
- Mature attitude and excellent communication skills.
- Proficiency with office software (e.g., Microsoft Office Suite, Excel).
- Experience in managing schedules, handling confidential information, and liaising with various stakeholders.
- Due to current client contracts, all candidates must pass drug screening and clear criminal background checks.
Responsibilities:
- Act as the primary point of contact for the executive team, managing their schedules, appointments, and correspondence.
- Prepare reports, presentations, and other documents for executive meetings.
- Coordinate and organize meetings, including preparing agendas and taking minutes.
- Manage travel arrangements and itineraries for the executive team.
- Handle confidential information with discretion and professionalism.
- Assist with the preparation of business reports and maintaining accurate records.
- Support the executive team in day-to-day administrative, clerical tasks and special projects.
- Enhance the department and organization's reputation by accepting ownership for accomplishing new and different requests.
Benefits:
Firecode Safety Equipment, Inc. offers competitive compensation and an outstanding benefits package, including medical, dental, vision, life insurance, and IRA retirement plan.
To Apply:
If you meet the qualifications, are passionate about providing exceptional support, and are looking for an exciting opportunity to join a growing company, please submit your resume (cover letter preferred).
We are an Equal Opportunity/Affirmative Action/Drug Testing employer. We do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, or basis of disability, or any other federal, state, or local protected class.
Job Type: Full-time
Pay: $65,000.00 - $95,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- What is your longest tenure (in years) with a single employer?
Experience:
- Executive administrative support: 2 years (Preferred)
Ability to Commute:
- Sacramento, CA (Preferred)
Work Location: In person