Position: Accountant
Classification: Full-Time
Status: Non-Exempt, Hourly
Reports to: Associate Executive Director, President & CEO
History
Barrio Action Youth and Family Center (BAYFC) has provided services in the El Sereno, and adjoining communities, for over 30 years. In 2008, the agency moved from a small storefront into a multi-million dollar state-of the art facility equipped with a league sized basketball gym, dance studio, computer lab, recreational room, classrooms and office space. BAYFC is a contractor for the City of Los Angeles, holding both a FamilySource Center (FSC) contract and a Gang Reduction Youth Development (GRYD) Prevention contract along with other grants.
Position Overview
Responsible for full charge bookkeeping, accounts payable, payroll processing, financial reporting; and other general accounting and clerical functions and duties as assigned. Also responsible for the monthly invoices as required by the grants.
Key Duties and Responsibilities
Bookkeeping
· Oversee General Ledger Maintenance and prepare analysis.
· Assist in collecting supporting documentations and schedules.
· Prepare month-end and year-end close.
· Assist in fiscal reviews and audits onsite and field.
· Perform monthly bank reconciliation.
· Prepare monthly financial reports/invoices/cash requests.
· Assist in budget preparation and forecasting.
· Monitor expenses to ensure they are allowable and within budget.
· Prepare financial records for single audit and income tax returns.
· Work with external auditors.
· Prepare financial reports for the board.
Accounts Payable
- Responsible for weekly accounts payable processing, including data entry, scanning of invoices, mailing and ensuring proper coding of all invoices, check requests, and expense reimbursements, as per policy.
- Responsible for following-up and research on all accounts payable inquiries.
- Maintains accounts payable vendor files, including weekly filing of payments.
- Ensures vendor files include current W9; prepares and files annual 1099 reports.
Payroll
- Reviews semi-monthly payroll, including non-exempt timecard processing.
- Coordinates with the Associate Executive Director to ensure that all pay changes and deductions are reflected appropriately in the payroll system.
- Produces payroll reports necessary to reconcile to General Ledger and performs timely reconciliations.
- Prepares all journal entries related to payroll and employee benefits.
- Reconciles and files annual W-2 reports.
- Assists in workers’ compensation audit.
Other Duties
- Performs research, reconciliation and other general accounting tasks as requested and necessary to meet various grant reporting deadlines.
- Provides general assistance with regard to clerical administration and other support needs, including general school community events and other related responsibilities.
Job Requirements
- Minimum of five years’ experience in bookkeeping, data entry and/or accounting and finance, preferably in payroll processing
- Non-Profit grant accounting and governments grants billing a plus.
- Requires solid knowledge and understanding of accounting principles.
- Highly detail oriented, well-organized, flexible, and collaborative individual who enjoys working in a team-driven environment.
- Able to multitask and balance priorities in a fast paced, deadline driven environment.
- Must be trustworthy and have ability to maintain confidentiality.
- Proficient in Quickbooks, Microsoft Office, especially Excel and Word.
- Proficient in Google applications, including Gmail, Google Sheets, Google Docs.
Job Type: Full-Time
Required:
- Bachelor's degree or 5 years bookkeeping experience.
Job Type: Full-time
Pay: $24.00 - $32.00 per hour
Schedule:
Application Question(s):
- What's the best email to contact you?
Education:
Experience:
- Accounts payable: 1 year (Preferred)
- Bookkeeping: 5 years (Preferred)
- Payroll: 3 years (Preferred)
- Non-profit accounting: 1 year (Preferred)
Work Location: In person