Payroll Assistant
Position Summary
Assist the Payroll Manager with respect to all aspects of payroll including but not limited to data entry, reporting and clerical duties. Duties include but are not limited to development and implementation; wage administration and government reporting requirements. As a payroll assistant, the responsibilities include assisting with managing the payroll account review and data tracking and entry for each employee, verifying hours worked and pay rates, and processing paychecks. The payroll assistant also serve as the point person for all administrative and clerical functions within payroll.
Please directly apply at https://www.schooljobs.com/careers/easternpa/jobs/4502747/payroll-assistant
Responsibilities
- Audits timesheets for accuracy and compliance with payroll policy and procedures, contacts preparers or approvers as appropriate to resolve discrepancies.
- Assists with work within the payroll system to produce accurate and timely payroll. Runs reports from the automated time and attendance system each payroll cycle.
- Works with excel output reports, interprets data and recommends action as necessary. Works with payroll reports to calculate and process retroactive salary changes and to pay out appropriate earned time to terminated employees.
- Prepares special checks upon request. Places stop payments and prepares replacement checks. Folds, stuffs, sorts and distributes checks.
- Keeps accurate record of employee maintenance records including earnings, deductions and benefits. Resolves employee payroll problems.
- Maintain payroll files in compliance with internal and external regulatory requirements.
- Oversee the administration of student payroll in addition with providing assistance as needed with the administering of the other payroll functions. Providing payroll coverage and maintenance as needed.
- Provide administrative and clerical support to the Payroll Manager.
- Complete internal and external surveys and reports as required and/or requested.
- Assists in processing bi-weekly and monthly payroll.
- Handle incoming bills and invoices for payment.
- Other duties as assigned.
- Embodies values of caring and compassion, justice and integrity, competence and affirmation.
Seeks to treat each member of the campus community with fairness, dignity and respect seeking a spirit of unity and harmony as we join together to achieve our common mission.
Qualifications
Education
Bachelor's Degree in Human Resources preferred • SHRM certification or Payroll Certification preferred
Experience
Previous payroll knowledge is desired • Must have excellent communication, attention to detail, and organizational skills • Must be able to work independently • Must be committed to providing quality services to employees • Must be good at multi-tasking • This position is privy to sensitive and highly private information; confidentiality is required to work in this position
About Eastern University
Eastern University is a Christian university of the arts and sciences that integrates faith, reason and justice for students in its undergraduate, graduate, Seminary, urban, professional and international programs. Applicants should have a religious commitment compatible with its mission and be willing to support the mission and vision of the university. The university complies with federal and state guidelines of nondiscrimination in employment; members of protected classes encouraged to apply.
Background Checks
Standard University employees are required to complete the background clearance process.
Employment is contingent upon the successful results of an employment background screening. The employment background screening may include but is not limited to your consumer credit history (for positions that work with the university finances or alumni funds only), verification of education and professional credentials, criminal history, driving history, residency, immigration status, performance, references, and other qualities pertinent to your qualifications for the following position.
Youth Clearances are required for positions with direct contact with children and essential personnel positions. Employees working with or around minor age children are required to complete the youth clearance process which includes the following four child protection clearances:
1) Affidavit;
2) FBI Criminal Record Check;
3) Pennsylvania Department of Human Services Child Abuse History Clearance and;
4) Pennsylvania State Police Criminal Record Check.
In accordance with state laws, Act 73 of 2007, Act 153 of 2014, Act 168 (relating to the Child
Protective Services Law), school employees of Eastern University who will have "direct contact with children" must complete the background check process prior to employment. Results must be submitted within ten days of receipt.
Description Disclaimer
This description is intended to describe the general level and nature of work performed by the person/people assigned to this position. It is not to be construed as an exhaustive list of duties and responsibilities of the person/people so assigned.
Statement of Non-Discrimination
Eastern University is committed to the principles of equal opportunity as defined under federal and state law, and does not discriminate unlawfully on the basis of race, gender, sexual orientation, color, creed, disability, national/ethnic origin, age, disabled veteran/Vietnam-era, Genetic Information and
Nondiscrimination Act (GINA), or veteran status in its admission policy, program, or activities, educational policies, scholarship and loan programs, athletic and other University-administered programs, or employment practices and programs.
Job Type: Part-time
Pay: $47,000.00 - $52,000.00 per year
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work setting:
Work Location: In person