Job Summary
The medical records clerk has primary responsibility and accountability for maintaining accurate patient records for billing and compliance purposes, supply inventory and other related clerical duties, and telephone responsibilities.
Responsibilities and Duties
- Utilizing latest technology to maximize efficiency in getting physician's to sign and return doctor's orders through our docusign software, Kinnser/Wellsky software, and Adobe program.
- Files all elements of patient records on a daily basis.
- Follows up with physician's offices diligently and documents conversations with doctor's offices
- Receives and routes daily incoming mail.
- Prepares daily outgoing mail.
- Maintains company's software section for orders and plans of care to send/receive and follow up with physicians and verify mail and return date to comply with state and federal regulations.
- Maintains positive working relationship with various therapy companies to ensure timeliness submission of therapy documentation, validates completeness and appropriateness of therapy documentation, and uploads therapy documentation into company's software, while auditing the medical record to ensure compliance with policies and procedures.
- Maintains adequate inventory of medical supplies/items needed to provide appropriate patient care, notifies the Clinical Supervisor/Nursing Supervisor when inventory needs to be restocked.
- Maintains adequate supply of patient clinical record elements and stock of pre-made clinical records available for clinicians.
- Answers telephone lines promptly and efficiently. Responds to message content appropriately, as instructed by the Clinical Director/Information Systems Supervisor. Records telephone calls onto call log..
- Processes new patient referral information into the computer system on a timely basis.
- Tracks verification for all skilled services.
- Coordinates and verifies clinical documentation for input, i.e., 485–486 forms (Admission through Discharge).
- Special projects and other related duties as assigned by the Director of Patient Care Services.
- The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job related tasks other than those stated in this description.
Qualifications and Skills
- Ability to type 50 words per minute
- Word processing skills
- Personal computer skills
- Business machine knowledge
- Organization
- Attention to detail
- Make appropriate job decisions following standard office policies and past precedents.
- Ability to Perform even with frequent interruptions and/or distractions
- Work independently and identify potentially more effective methods of work operation.
- Complete heavy workload within established time frames.
- Adjust priorities quickly as circumstances dictate.
- Adapt to frequent changes in workload.
- High school graduate or equivalent.
- Two years data entry experience. Previous medical records and computer experience, preferably in home health or similar operation.
- Previous health care related office experience
- Previous experience working as an assistant to a health care professional/clinician, such as a MD, Director of Patient Care Services, Administrator, etc.
- Benefits
medical, dental, 401k, Paid Time Off, Paid Holidays, Paid Sick Leave
Job Type: Full-time
Pay: $26.00 - $28.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Free parking
- Health insurance
- Paid sick time
- Paid time off
- Parental leave
- Retirement plan
Healthcare setting:
- JCAHO accredited facility
- Medical office
Medical specialties:
Schedule:
Ability to Relocate:
- Sherman Oaks, CA 91403: Relocate before starting work (Required)
Work Location: In person