In this hands-on role, the Controller leads all day-to-day financial operations, including functional accountability for accounting, financial reporting, daily sales revenue and accounts payable. The Controller manages month-end close and maintains adequate internal controls and fiscal policy compliance to mitigate risk and to ensure the integrity of the general ledger. This vital role will lead and mentor accounting staff, foster respect and collaboration, demonstrate superior customer service and follow through on tasks to completion, and deliver a high level of quality in the work performed. The position reports to the Chief Financial Officer (CFO).
Essential Duties and Responsibilities include, but are not limited to the following:
- Oversee the daily operations of the accounting department, supervising two staff members and volunteer Guild Treasurer
- Oversee daily recording of revenues/cost of sales (admissions, retail, food and beverage, memberships and gifts to the Museum)
- Oversee accounts payable to ensure that invoices are paid in a timely manner and posted correctly to the general ledger
- Review biweekly payroll prepared by Payroll/Benefits Administrator and approve for submission to payroll provider
- Working closely with the CFO, manage the monthly financial close process for the Museum and the Guild (volunteer organization), in accordance with established management and governance deadlines:
- Reconcile all bank accounts for the Museum and Guild on a monthly basis, timely identifying, investigating and reporting of all discrepancies between the bank and general ledger
- Reconcile all investment accounts on a monthly basis
- Reconcile various balance sheet accounts and maintain schedules on a monthly basis
- Prepare and post various journal entries, and approve accounting staff journal entries, ensuring accuracy and appropriate supporting documentation
- Monitor, coordinate and direct the quality and accuracy of respective staff monthly close duties, while adhering to monthly close timeline
- Prepare and issue timely, complete and accurate financial statements and reports to departments and senior management
- Track discrete funds with donor restrictions, maintaining compliance with restrictions and reporting releases from restriction in the net asset schedule
- Research and review monthly variances from budget, providing explanation for significant discrepancies and reporting to CFO
- Organize monthly close documents, maintaining appropriate documentation to easily identify and locate necessary journal entry support and approvals
- Serve as relationship manager responsible for the annual audit and coordinate the collection and dissemination of information requested
- In collaboration with the CFO and in coordination with Museum departments, provide support for the annual budget preparation process
- Monitor, coordinate and direct the quality and accuracy of work performed by accounting staff, recommending and implementing actions as appropriate
- Maintain a documented system of accounting policies and procedures and a system of controls over accounting transactions, and identify areas for improvement within accounting policies and procedures to develop and implement innovative enhancements that are effective, efficient, flexible, and scalable
Employment Requirements:
Education:
- Bachelor’s degree in Accounting
- CPA or CPA candidate highly desirable
Previous Experience:
- Minimum of 5 years of related and progressively responsible accounting experience, preferably within a multi-faceted nonprofit organization
- Prior supervisory experience and extensive hands-on experience with full-cycle monthly close and financial reporting required
- Prior nonprofit experience highly desirable
Qualifications:
- Comprehensive understanding of GAAP accounting
- Advanced Microsoft Excel proficiency (including pivot tables) ; Blackbaud Financial Edge NXT experience highly desired; Blackbaud Altru, Focus POS, NCR/CounterPoint, Paycom experience a plus
- Thrives working in a hands-on, “in the trenches” environment
- Excellent interpersonal and relationship building skills; proven ability to develop a cohesive and productive staff team, effectively leading and mentoring staff to increase knowledge, skills and proficiencies
- Exceptional attention to detail and organizational skills with ability to prioritize and execute multiple tasks simultaneously
- Ability to work both independently with little supervision, and collaboratively as part of a team to solve problems and to deliver solutions
- Strong analytical and problem-solving skills
- Superior work ethic, initiative, follow-through; ownership mentality
- Excellent verbal and written communication skills
- Commitment to exceptional customer service (internal/external)
- Working knowledge of nonprofit net assets – nature of restrictions, timing of release of funds, and difference between donor restricted funds and board designated funds
- Understanding of timing and recognition of multiple revenue streams – earned revenue, gifts, multi-year awards and pledges, and deferred/unearned revenue
Work Location: This is an in-person position. Availability to be in the office Monday to Friday is required.
Job Type: Full-time
Pay: $100,000.00 - $120,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience level:
Physical setting:
Schedule:
Experience:
Ability to Commute:
- Phoenix, AZ 85004 (Preferred)
Ability to Relocate:
- Phoenix, AZ 85004: Relocate before starting work (Required)
Work Location: In person