Office Admin/Accounts Assistant enters and provides detailed quality reports in QuickBooks and MS Excel to the Office Administrator and Bookkeeper. Position requires data entry, processing and closing monthly accounts, run and reconciles various month-end reports and preparation of draft management accounts.
Additional responsibilities for this position include:
Sales Invoices & Receipts
Credit Cards Reconciliation
Petty Cash Reconciliation
Assisting the management team with any accounts queries
Covering when team members are on annual leave
Exercise judgment and vigilance in chasing overdue debt, including sending out reminder letters in accordance with Company policy
Monitor customer payment trends to target customers who are frequently outside of terms
Weekly status reporting of debtors including analysis on outstanding invoices vs terms
Management of the month-end Sales Ledger closure in accordance with defined timelines, including reconciliation to the Nominal Ledger and running of Aged Debtor listings
Desired skills for accounts assistant include:
Microsoft Office - MS Excel, Word, Powerpoint
QuickBooks
Debits and Credits
Equivalent combination of education and experience
Desired experience for accounts assistant includes:
To support the Management Accountant in forecasting future cash inflows based on aged debtors and information from across the business
Monitoring purchase Ledger, ensuring invoices are processed correctly and paid in accordance with company policies
Principle point of contact for supplier queries and regularly reports problems to Management accountant
Reporting on a weekly basis on the status of Debtors and Creditors.
Supporting Management Accountant with identifying and adjusting ledger entries.
Assists with End of Month process.
Assist with the filing and organziation of store/office paper work.
Job Types: Full-time, Part-time
Pay: $17.00 - $18.00 per hour
Expected hours: 32 – 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 4 hour shift
- 8 hour shift
- Monday to Friday
Work Location: In person