Description:
General Purpose
Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.
Duties and Responsibilities
- answer, screen and transfer inbound phone calls
- receive and direct visitors and clients
- familiar with standard office platforms, Microsoft Office and Quickbooks
- general clerical duties including photocopying, fax and mailing
- maintain electronic and hard copy filing system
- written communication skills
- organizational skills
- accuracy and attention to detail
- time management, multitasking, and flexibility
- handle requests for information and data
- resolve administrative problems and inquiries
- prepare written responses to routine enquiries
- prepare and modify documents including correspondence, reports, drafts, memos and emails
- schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
- prepare agendas for meetings and prepare schedules
- open, sort and distribute incoming correspondence
- maintain office supply inventories
- coordinate maintenance of office equipment
- help with any human resource functions necessary
Requirements:
Education and Experience
- computer skills and knowledge of relevant software
- knowledge of operation of standard office equipment.
- knowledge of clerical and administrative procedures and systems such as filing and record keeping
- knowledge of principles and practices of basic office management
Key Competencies
- communication skills - written and verbal
- Excellent Customer Service skills
- planning and organizing
- prioritizing
- problem assessment and problem solving
- information gathering and information monitoring
- attention to detail and accuracy
- flexibility
- adaptability
- customer service orientation
- teamwork
- maintaining confidentiality
Job Requirements:
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High school diploma, however, a college degree is an added advantage
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Computer competent
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Should know all the important software used in offices
- We are looking for dependable and professional candidates with at least 2-3 years of Administrative experience. Applicants will also need the ability to multi-task, possess EXCELLENT customer service skills, display great communication skills, and provide strong attention to detail with the ability to exhibit empathy towards patients and referring physicians.
- We offer benefits including: medical / dental / vision coverage, paid time off, observed holidays, 401K matching, inter-company transfer opportunities, and a host of other perks!