Job Title: Office Administrator
Company: 19:21 Consultants Co LLC
Location: New Braunfels, Texas
Job Description
Position Overview:
We are seeking a versatile and proactive individual to join our team as an Office Administrator. This role encompasses several key responsibilities, including general reception duties, executive assistance, and providing support to staff and executives. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently.
Key Responsibilities:
1. General Reception:
- Serve as the first point of contact for clients, visitors, and callers, providing a professional and welcoming experience.
- Answer and direct incoming phone calls, take messages, and handle inquiries in a courteous manner.
- Manage the reception area, including greeting guests, signing in visitors, and maintaining a tidy and organized workspace.
2. Executive Assistance:
- Provide administrative support to executives, including managing calendars, scheduling appointments, and arranging travel itineraries.
- Assist with the preparation of reports, presentations, and correspondence for executive meetings and presentations.
- Handle sensitive and confidential information with discretion and professionalism.
3. General Office Tasks:
- Perform a variety of administrative tasks to support the smooth operation of the office, such as filing, scanning, and photocopying documents.
- Coordinate office maintenance and repairs, including liaising with building management and external vendors as needed.
- Manage office supplies inventory, place orders, and ensure adequate stock levels are maintained.
4. Staff Support:
- Assist staff members with general administrative tasks as needed, including data entry, document preparation, and filing.
- Coordinate team meetings, including scheduling, preparing agendas, and taking meeting minutes as required.
- Collaborate with colleagues to ensure efficient communication and coordination across departments.
Qualifications:
- Previous experience in an administrative role, preferably in an insurance brokerage or related industry.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong communication skills, both written and verbal, with a professional and friendly demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Flexibility and adaptability to work in a fast-paced environment and respond to changing priorities.
- High school diploma or equivalent; additional certification or training in office administration is a plus.