Position: Executive Assistant
Reports To: Mark
Role
We seek a dynamic and adaptable Executive Assistant to join our evolving real estate investment company. This role is designed for someone who thrives in a fluid work environment, where routines change regularly, and enjoys the challenge of supporting a rapidly growing business.
As the Executive Assistant to Mark , you will be instrumental in enabling Mark to focus on strategic growth and achieving the vision of MarkBuysYourHome. Your primary responsibility will be to implement and manage new systems and processes, ensuring operational efficiency. You will act as the first line of defense against tactical tasks, projects, emails, and other distractions that might hinder Mark's productivity.
Responsibilities
- Strategic Support: Assist Mark in executing his vision and driving business growth.
- Data Management: Gather and populate CEO Metrics and Minimum Monthly Spend data.
- Content Production: Assist with content creation for MarkBuysYourHome.
- Calendar Management: Oversee Mark’s calendar, productivity, travel arrangements, and logistics.
- Systems Development: Scribe and develop new systems and processes.
- Email Management: Manage Mark’s email inboxes.
- Task Management: Help Mark complete personal and business checklist items.
- Project Handoff: Facilitate the implementation and management of projects once initiated.
- Goal Focus: Ensure Mark remains focused on the company's goals.
- Process Documentation: Create processes from team activities and solutions.
- Policy Review: Review and update company policies and SOPs.
- System Implementation: Assist in building and implementing systems and processes in company software.
- Team Support: Support and back up team members in leasing and transactions.
- Project Management: Assist with the management of various construction projects, including ordering materials, organizing, and billing.
- Customer Service: Track closing timelines and clients to ensure excellent customer service.
- Department Coordination: Work with other departments to stay on track.
Results
- Team members have clear outcomes, scoreboards, and accountability (OTA: Outcome, Transparency, Accountability).
- An engaged team of True Believers committed to the company's direction and goals.
- Practice of transformational leadership, enabling team members to realize their potential.
- Projects are completed on time, achieving desired outcomes for the company and clients.
- Utilization of minimum effective dose systems and platforms for maximum results.
- Accurate and up-to-date foundations in accounting, finance, taxes, human resources, and legal matters.
- Comprehensive documentation of all company systems and processes.
- Written and documented systems and processes for the leasing and transactions department within company software.
Requirements
- High-level communication skills.
- Ability to self-regulate emotionally during times of pressure and stress.
- Consistent understanding of Mark’s intent and vision, serving as a reliable sounding board.
- Goal-setting skills with the ability to develop achievable timelines.
- Advanced self-awareness and leadership skills.
- Data-driven assessment capabilities.
- Ability to minimize distractions for Mark and act as a barrier against unnecessary noise.
- Creativity and problem-solving skills.
- Experience in accounting/bookkeeping.
- Strong organizational skills.
- Desire to grow with the company in an evolving role.
- Strong attention to detail is required.
If you are an organized, proactive professional with a passion for real estate and a knack for efficiency, we would love to hear from you. Join us in our mission to revitalize communities and drive business growth.
To Apply:
Please submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role.
Job Types: Full-time, Part-time
Pay: $45,000.00 - $75,000.00 per year
Expected hours: 40 per week
Benefits:
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Work Location: In person