Responsible for providing a high level of support to the VP’s and Directors, North America
Work on a one-to-one basis on a variety of tasks related to the VP and Directors working life and communication.
Managing the VP and Directors business and personal calendar
Responding to emails and document requests on behalf of the VP and Directors
Preparing financial statements, reports, memos, invoices, letters, and other documents
Filing and retrieving corporate records, documents, and reports
Preparing for meetings, which includes drafting agendas, gathering, and printing all necessary documents, and organizing meeting logistics.
Arranging business and personal travel arrangements (flights, hotels, car rental etc.)
Preparing expense reports and verifying payment
Track and follow up on outstanding tasks.
Supervisory responsibilities for 1-3 Administrative Assistants
Organizing and managing corporate events
Other duties as assigned.
15+ years’ experience working as an executive assistant in a corporate environment working with senior level executives.
Associate’s degree
Previous experience at a global organization
Ability to exercise good judgment in situations, with strong written and verbal communication, administrative, and organizational skills.
Ability to maintain a high level of discretion, confidentiality, and good judgment to manage all sensitive matters.
Ability to anticipate shifts in priorities, the flow of information, or changes while maintaining professionalism under simultaneous demands for attention.
Ability to work flexible hours/overtime as dictated by the needs of business (projects and meetings)
Exemplary planning and time management skills
Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Come join us! 4flow, Inc. is an American company with German roots that offers a clearly defined vision, excellent job security, and outstanding long-term career prospects. As part of a highly international, fast-growing company with a vibrant corporate culture, you will enjoy a competitive base salary and a great benefits package.