JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
As Executive Assistant for our Portfolio Clients, Services & Industries Leadership, you’ll play a key role in the successful growth of our business. You will be collaborating across the team and organization to provide phenomenal support. This critical role relies on precise execution, excellent communication skills and creative thinking to ensure the team has everything necessary to achieve the ambitious goals of our teams. If you consider yourself a proactive, organized, and creative team-player, please consider applying!
Responsibilities
Provide senior level executive administrative support
Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required)
Draft and prepare executive level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team
Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensuring smooth logistics for internal and external meetings
Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement
Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions
Conduct research, gather data, and prepare executive-level reports, documentations, and presentations
Organize and maintain documents and files ensuring ease of access and retrieval of information
Assisting with various special projects and assignments to support the executive’s business objectives
Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters
Build and maintain positive relationships with internal and external stakeholders
Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism
To apply you need to have:
Bachelor’s degree or equivalent experience strongly preferred
At least 2-3 years of executive assistant experience supporting high-level executives
Proven ability to handle confidential information discreetly in a diplomatic manner
Unflappable, flexible, and can overcome a learning curve quickly
Extremely strong communication skills on multiple platforms and mediums (email, text, in person, video calls, etc.)
Excellent presentation skills with familiarity in InDesign, Mural/Miro, and/or Smartsheet preferred.
Tech savvy and familiar working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, WebEx, Zoom, etc.
Ability to work across multiple time zones
What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.