Job description
Job Title: Front Desk Administrator/Accounting Assistant
Supervisor: Controller
Location: Battleboro Facility
Pay Type: Hourly Position
8- Hour Shift, Monday – Friday
Position Summary
Works at facility front desk, greets visitors and guests, answers in-coming calls to general phone line. Performs AP tasks for Accounting team, ensuring documents are properly completed and submitted for payment. Processes invoices and makes invoice entries into SAP. Maintains vendor files and ensures vendors have proper documents on file for payment processing. Completes new vendor paperwork, collecting required information and credentials.
Job Duties Include:
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Prepare paperwork and enter Accounts Payable
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Enter invoices into SAP
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Check emails for invoices from Vendors
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Answering Phones
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Work with Korean Executive team onsite with their various Concur payments
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Administrative Tasks such as filing, sorting mail, scanning, assisting in other tasks as needed, etc.
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All bills are processed timely and early payment discounts are taken where applicable.
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Maintain vendor files ensuring that all W9’s, Certificates of Insurance and vendor agreements are accurate and up-to-date
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Complete new vendor applications as directed by management
Qualifications'Requirements
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Must be able to work from our Battleboro office in person.
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Must be reliable, self-motivated, organized, with a pleasant demeanor.
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Proficient in Microsoft Office Applications – SharePoint, Excel, Word.
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Must be a good writer, able to handle the occasional administrative needs of the company.
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Ambitious, self-motivated and thrive in a highly professional environment with strong process and internal controls.
Minimum Requirements:
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High School diploma or equivalent required. Prefer Associate’s or Bachelor’s degree.
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Three years of work experience in an office environment, including work directly related accounts payable and/or accounts receivable processing.
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Prefer experience working in SAP accounting system environment.