BENEFITS & PAYROLL*Deal directly with the employee upon initial employment until the time of resignation, termination or retirement*Manage onboarding and separation of all school employees*Make appointments with and meet with new hires to collect all paperwork for payroll and benefits*Input new hires and master changes into the Munis Payroll database*Communicate with employees via email and in person on payroll and benefit mattersBENEFITS*Provide employees with current benefit information and rates and assist in the enrollment process (health, dental, life, vision, disability, tax sheltered annuities, credit union, etc.)*Calculate the cost of benefits and input all benefit enrollments and adjustments into the payroll*Maintain employee records and enrollment forms for all benefit enrollments/changes (and collect marriage/birth certificates with enrollment forms when adding spouse or dependents)*Notify all staff members via email of upcoming Open Enrollment periods and ensure that all current benefit documents are posted on the Billerica School website*Notify employees of health insurance premiums changes and update in munis and ensure new rates are posted on BPS website*Periodically do a cross check of health, dental and life rosters against payroll deductions to ensure they match*Update accrual limits within munis each January, based on IRS limits*Communicate with benefit representatives as needed for any benefit related questions*After each biweekly payroll, prepare deposits for all health, dental and life premiums, and deposit to Town Treasurer*Process monthly bills (Hartford Life, Aflac, Colonial, EyeMed) and provide to Treasurers office for payment*Enroll employees into COBRA insurance through Cook & Company, collect and track COBRA payments*Assist employees with benefit transition upon retirement either to GIC or Town insurance*Make adjustments to benefit calculation for retirees for transition to either GIC or Town insurance*Maintain accrual overview sheets (listing each Bargaining group and non-union employees)PAYROLL*Collect timesheets and assist with the data entry of time into the generated payroll*Assist with proofing of payroll to ensure accuracy of payments and retirement contributions*Backup to Payroll Coordinator in submitting electronic payroll files to the bank once payroll is complete (in Manager absence or as needed) and be able to run payroll independently*Research and resolve payroll issues as they arise*Download reports from Frontline system in order to pay substitute teachers and dock pay for any employee who may have unpaid days or who has exceeded accrual balance*Track any employees who are on an unpaid status and collect benefit premiums*Prepare payment to vendors and upload or mail backup reports to vendors after each payroll*Submit retirement deductions to Middlesex retirement system via PTG system after each payroll*Submit retirement deductions to MTRS for certified staff membersFRONTLINE/AESOP ACCRUALS*Enter all new hire accruals into Munis and Frontline system for tracking sick, vacation and personal time*Maintain accrual tables in Munis based on contracts and update tables when contracts change*Each year, run accrual update in Munis and import into Frontline/Aesop system*Each year, send custodians and caf workers accrual sheets*Monthly Run import of accruals from Frontline/Aesop into Munis*Annually or biannually Do a cross check of the accruals from Frontline/Aesop versus Munis to ensure that balances match (excel)OTHER*Complete research related projects for employees who want to purchase creditable service time*Complete verification of employment requests*Maintain procedures for the following payroll cycle*Prepare and mail out business correspondence as needed*Maintain GIC packets for Teachers/MTRS future retirees*Others duties assigned as needed