Introduction: HI MSO is a private healthcare management company dedicated to the development and operational support for medical professionals and organizations.
Job Summary: We are seeking an Personal/Executive Assistant to work directly under the CEO/Dr. of our Practice. This person will be expected to perform a variety of tasks, managing schedules, and ability to handle urgent matters with poise. The ideal candidate will possess the following skills; communication, leadership, problem solving orientation, trust, flexibility and a positive attitude.
Responsibilities:
- Ability to drive our CEO/Dr. to and from clinics located in Irvine, Alhambra, LA, and Corona using company vehicle
- Calendar management, both business and personal
- Write, draft, and edit emails
- Organize meetings and schedule appointments
- Coordinate weekly builder lunches/calls for the CEO
- Send daily reminders to all staff
- Organize catering when applicable
- Conduct light travel arrangements
- Effectively communicate at all levels both internal and external
- Perform miscellaneous job duties related to position
- Ability to shift priorities and direction at a moment’s notice
Minimum Qualifications:
- Excellent driving record and current valid CA Driver’s License
- Proficient knowledge of MS Office (Word, Excel, Powerpoint)
- Proficiency with office equipment (deskphones, printers, copiers, scanners)
- Ability to follow written and verbal instructions
- Excellent organizational skills
- Strong attention to detail and problem-solving skills
- Effective time management skills
- Positive, helpful, ‘can do’ attitude
- Respect for confidentiality and discretion
- Multi-tasker, able to take initiative and stay on task
Preferred Qualifications:
- 2+ years of experience in related personal assistant/ executive assistant positions
Job Type: Full-time
Pay: From $65,650.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- On call
Education:
- High school or equivalent (Preferred)
Experience:
- Personal assistant: 2 years (Preferred)
Willingness to travel:
Work Location: On the road