20 Best Administrative & Business Operations Occupations jobs (Hiring Now!)

Office Administrator
Birthways —Remote
The Office Administrator supports a small team with core responsibilities to prepare bi-weekly payroll and billing, entering data into Quickbooks, and…
$19 - $24 an hour
Quick Apply
4d
Administrative Assistant
The Coav Group —Remote
Administrating Owners New Consulting business. Bi-lingual, Computer skills, Social Media Skills all a plus. Bonuses upon performance. Tipo de puesto: Medio…
From $25 an hour
Quick Apply
6d
Remote Administrative Assistant
Abbott Catering —Remote
The ideal candidate will handle customer communications, manage invoices, process payments, and ensure smooth administrative operations, all from the comfort of…
From $20 an hour
Quick Apply
5d
Executive Assistant
Limble CMMS —Remote
Administrative Support: Provide high-level administrative support, including managing correspondence, preparing presentations and reports, and handling…
$70,000 - $85,000 a year
Quick Apply
1h
Intake and Data Entry Specialist
Checkers International, Inc. —Remote
Occasionally, the Specialist may be assigned some clerical work such as answering phones, organizing files and information, assisting other team members…
From $18 an hour
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Administrative Assistant
Law Offices of Stephenson, Acquisto & Colman —California
This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
From $20 an hour
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3d
Director of Manufacturing Operations
Jane Addams Resource Corporation - Baltimore —Baltimore, MD
Design, develop and implement incumbent worker training projects. Supervise and develop all Instructors - Senior Instructors, CNC, Welding and Fundamentals as…
$65,000 - $75,000 a year
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Virtual Assistant
Virtual Dynamos —Remote
Familiarity with phone systems to handle incoming calls professionally. Provide virtual office support including email correspondence and document preparation.
$18 an hour
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Corporate Trainer
Endurance Warranty Services —Remote
In this role, you will be expected to deliver and develop training programs complete with materials, tutorials, instructions, and learning resources for new and…
Estimated: $68K - $86.1K a year
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3h
Bookkeeper and Administrative Specialist
Shoootin —Remote
Generate financial reports, including balance sheets, income statements, and cash flow statements. Maintain detailed records of all invoices, payments, and…
From $40,000 a year
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7h
Center Operations Director
Concentra —Escondido, CA
The Center Operations Director is the vanguard of the center, partnering with the Center Leadership Team to ensure standard procedures and operations are being…
$76,722 - $101,273 a year
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5h
Rockin' Virtual Assistant
myVA Rocks, LLC —Remote
The reports may also contain information about you relating to your criminal history, credit history, driving and/or motor vehicle records, education or…
$20 an hour
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Administrative Assistant
Black Label I.T. LLC —Remote
Efficiently handle incoming calls, providing excellent service and directing inquiries as necessary. Bachelor’s degree in Accounting, Finance, Business…
$22 - $28 an hour
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Billing & Data Entry (Part-Time)
Dayton Freight —Dayton, OH
Centralized Billers are responsible for entering bills of lading into Dayton Freights internal inquiry system with speed and accuracy.
Estimated: $32.3K - $41K a year
21h
Repossession Office Staff
Express Asset Recovery —Remote
Provide general clerical support such as data entry. Utilize computerized systems for data entry and record keeping. Skip tracing experience also a BIG plus!
$18 - $20 an hour
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4d
Human Resources Business Partner
Associated Employers —Missoula, MT
_Research & Analysis _– You will develop, promote, conduct and maintain Human Resource survey tools such as Member Surveys, Wage and Salary Surveys, Benefits,…
Estimated: $66K - $83.6K a year
Quick Apply
4d
Administrative Assistant
PlushStone Advisory, Tax, & Accountancy Inc. —Remote
Conserves CPA's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating…
$21 - $23 an hour
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12d
Director of Operations
Confidential —Detroit, MI
Lead, develop, and manage the operations team to ensure seamless transportation services, including fleet management, routing, scheduling, and driver…
Estimated: $76.3K - $96.7K a year
Quick Apply
Data Entry Specialist - Remote
ABC Legal Services —San Juan, PR
No experience necessary; data entry experience a plus. ABC Legal Service is proud to be the national leader in filing service of legal documents.
$12 - $14 an hour
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13d
Data Entry Specialist
SCR Group LLC —Chapel Hill, NC
SCR Group, LLC is a leader in providing nationwide field services for various industries including auto/motorsport, mortgage, personal credit, and credit card…
$19 - $24 an hour
Quick Apply
4h

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Office Administrator

Birthways Remote

Quick Apply

Job Details

Part-time $19 - $24 an hour 4 days ago

Benefits

Flexible schedule

Qualifications

Microsoft Excel
Social media management
High school diploma or GED
Bachelor's degree
QuickBooks
Bookkeeping
Communication skills
Time management

Full Job Description

Company Information:

Birthways has been mindfully empowering, informing and supporting expectant and new families since 1997. Birthways provides full spectrum doula services, lactation consultation, private and group classes with a community of well-supported providers primarily in the Chicago metropolitan area and in Wisconsin.

Position Summary:

The Office Administrator supports a small team with core responsibilities to prepare bi-weekly payroll and billing, entering data into Quickbooks, and submitting through direct deposit as well as completing tasks that in a typical week might include handling and securing employee and client information, managing phones, updating the website, fielding inquiries, and handling written and oral communication in both client facing and internal communication. You’ll be responsible to ensure that everything in our operations is operating smoothly, from maintaining and securing access to google workspaces, resetting passwords, following and maintaining standard operating procedures, handling downages with vendors, and handling billing or payroll questions. It will be critical to complete payroll and billing related activities in a timely fashion, with care, and with close attention to many details, such as various rates, contract terms and retainers and the general role is one that requires a high level of organization and accuracy. This position is a great fit for someone who enjoys routine tasks, thrives on identifying efficiencies, and keeping things in order, but also who is ready and responsive for the unexpected and is looking for a purpose-driven, compassionate environment where everyone is appreciated for their unique contributions.

Your role in this small, established, company is best described as a key person, working closely with one or two key people, supporting a committed, compassionate group of dedicated doulas to do their magic in supporting expectant and new families. In return, you’ll receive the appreciation of amazing people, and, other than the required hours to attend to time sensitive tasks in the bi-weekly payroll and billing cycle, mainly Monday or Tuesday and Wednesday of every other week, and pre-arranged times to cover the Community Leader that you’ll work closely with, you can enjoy flexibility in this fully remote role.

Essential Duties & Responsibilities:

Completes payroll prep in close communication with the Community Leader tracking multiple service items and rates
Responsible for bi-weekly payroll processing for all employees utilizing Quickbooks as our payroll vendor
Maintains employee confidence and protects payroll operations by keeping information confidential.
Supporting audits or year end with our professional bookkeepers and accountants
Creating and maintaining excel spreadsheets to track key data and financial information
Fields client inquiries, hiring inquiries and billing and payroll questions.
Facilitates new hire onboarding for company payroll system and insurance coverage.
Maintaining and securing employee records in a third-party employee navigator, tracking requirements, anniversaries, and training updates.
Preparing and collecting contracts and supporting clients as needed to schedule and book their care in an online portal with a third party
Oversees operational processes, optimizing efficiencies using CRM, scheduling and booking software, project management tools(ClickUp), Google Workspace
Maintains oversight over call center and email accounts to ensure timely attention
Tracking key performance indicators and running reports
Playing a role in team projects, which may include marketing activities and social media management
Performs related duties as assigned or as the situation dictates.

Education & Experience:

High School Diploma required
Bachelor’s degree or experience in bookkeeping, administration or small business experience preferred
Proficient using Excel and/or Google Sheets, CRMs
Very well organized with a keen attention to detail. Follow up and follow through.
Self-directed with the ability to prioritize and re-prioritize as needed to meet daily, monthly and annual deadlines
Ability to work well with others at various levels within the organization as well as independently
Excellent written and verbal communication skills
Ability to problem solve and dynamically contribute new ideas within a collaborative office environment

Work Environment:

Part-Time: 15 hours/week*

The position is fully remote.

Work hours are flexible, with a minimum of 2 hours/day for communication and tasks that require daily attention, and bi-weekly payroll requires a concentration of 10-12 hours Monday-Wednesday. You may need to work beyond the normal hours to meet project deadlines but with planning this is generally avoided.

*Additional hours may be available to the right candidate who can support other organizational needs.

Note:

Must be able to perform job duties with or without reasonable accommodation. The statements herein are intended to describe the general nature and level of work being performed by employees and is not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Job Type: Part-time

Pay: $19.00 - $24.00 per hour

Expected hours: 15 per week

Benefits:

Flexible schedule

Schedule:

Monday to Friday

Work Location: Remote

Quick Apply

Administrative & Business Operations Occupations jobs

Office Administrator

Administrative Assistant

Remote Administrative Assistant

Executive Assistant

Intake and Data Entry Specialist

Administrative Assistant

Director of Manufacturing Operations

Virtual Assistant

Corporate Trainer

Bookkeeper and Administrative Specialist

Center Operations Director

Rockin' Virtual Assistant

Administrative Assistant

Billing & Data Entry (Part-Time)

Repossession Office Staff

Human Resources Business Partner

Administrative Assistant

Director of Operations

Data Entry Specialist - Remote

Data Entry Specialist

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