20 Best operations coordinator jobs (Hiring Now!)

Operations Coordinator
Groups Recover Together, Inc. —Portland, ME
Carry out administrative duties such as answering phone calls, responding to member texts, responding to emails, and troubleshooting general tech issues with…
Estimated: $38.1K - $48.3K a year
Coordinator - Electrophysiology Laboratory
CHRISTUS Health —New Braunfels, TX
Education / Professional Qualifications: Graduate of a diploma, associate, or baccalaureate academic program in health science (nursing, cardiovascular…
$30.15 - $49.75 an hour
Quick Apply
Development Operations Coordinator (Fundraising & Board Relations)
Breck Create —Breckenridge, CO
Support maintenance of office systems and answer phones/messages. Communicate with members and donors through e-newsletters, phone calls and e-mail…
$50,000 - $65,000 a year
Quick Apply
Logistics Support Coordinator, Transplant Logistics-Night Shift
Transmedics Inc —Andover, MA
The team’s comprehensive scope includes data analytics, network and topology design, capacity planning, product and program management, and the daily execution…
Estimated: $51K - $64.6K a year
Quick Apply
Hub Operations Coordinator 24 x 7 Coverage
SNF Holding Company —Riceboro, GA
Field and handle general Facility/Logistics calls and inquiries related to trailer assignments, carrier scheduling/no-shows, production delays, etc.
Estimated: $46.1K - $58.4K a year
Quick Apply
MDS Coordinator, RN
The Osborn/ Osborn Home Care —Rye, NY
Ability to make independent decisions and adapt to new methods and principles. Complete MDS assessments and coordinate the MDS process with the Pavilion…
From $44.11 an hour
Quick Apply
4d
Program Coordinator of Operations
Youth Advocate Programs, Inc. —Remote
Summary of the Position: Program Coordinator of Operations is responsible for providing administrative support to the Vice President of Program Operations,…
$39,860 - $55,804 a year
Quick Apply
17h
Channel Operations Coordinator - REMOTE
Computer Generated Solutions, Inc. —United States
Execute testing of tools, analyze data, identify, and resolve discrepancies that occur in used tools. Identifying and testing improvement opportunities and…
Estimated: $49.3K - $62.4K a year
Quick Apply
10d
People Operations Coordinator
Ordergroove —Remote
Serve as the learning management system (LMS) administrator, liaising with cross-functional teams to develop training curriculum and reporting on learner data…
From $60,000 a year
Quick Apply
Charge Master Coordinator
Pleasant Valley Hospital —Point Pleasant, WV
Working knowledge of medical terminology, clinical terminology, and coding. *Assists in maintaining the CDM by incorporating new charges/services and updating…
Estimated: $40.4K - $51.2K a year
Quick Apply
Purchasing Coordinator
Lotz Custom Carpentry Inc —Mundelein, IL
This position will oversee and manage our entire production team including field superintendent, operations coordinator, and field crews on daily tasks,…
From $60,000 a year
Quick Apply
Housekeeping Coordinator
Surf or Sound Realty —Hatteras Island, NC
Hospitality experience preferred or experience in a related field. This position will be required to run housekeeping reports, oversee inventory, develop…
$40,000 - $50,000 a year
Quick Apply
Unemployment Operations & Verifications Coordinator
Justworks —New York, NY
As the Operations and Verifications Coordinator, you will assist the Unemployment Insurance Claims Team with resolving state inquiries (including child support…
$31.97 - $35.17 an hour
Quick Apply
Operations Coordinator (Internship)
Digital Reach Agency —Los Angeles, CA
Desire to pursue a career in Operations or digital marketing. The Operations Intern will have the opportunity to explore a career path in Operations and digital…
$16 - $20 an hour
Quick Apply
Business Operations Coordinator
Wyndham Destinations —Depoe Bay, OR
Provide an exceptional experience to all internal/external guests. Greet and qualify touring guests. Prepare and balance cash and deposits for contracts and…
$18.17 an hour
Quick Apply
HVAC Service Purchasing/Billing Coordinator
Christianson Air Conditioning and Plumbing —Round Rock, TX
*Education:* High school diploma or equivalent required; associate degree in business administration, accounting, or related field preferred.
From $18 an hour
Quick Apply
OPERATIONS & RESERVATIONS COORDINATOR - $25/HR
Hyatt Regency Minneapolis —Minneapolis, MN
The Operations and Reservations Coordinator* is responsible for providing administrative and clerical support, managing group reservations, data and word…
$25 an hour
3d
Operations Dispatcher and Coordinator
MSS, Inc. —Remote
Integrate with the company call center system, actively answering calls and messages, to consistently communicate and provide support to the primary network.
$18 - $25 an hour
Quick Apply
Logistics Coordinator
Samirian Chemical Inc —Remote
Provide regular reports to upper management on logistics concerns, progress, and performance. Implement new logistics and transportation strategies in line with…
$18 - $25 an hour
Quick Apply
20h
Operations Coordinator
HeliosX —Delray Beach, FL
Support onboarding, welcoming new joiners, being key point of contact for administrative queries and setting up system access in line with state licences.
$60,000 - $70,000 a year
Quick Apply

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Operations Coordinator

Groups Recover Together, Inc. - Portland, ME

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Job Details

Full-time Estimated: $38.1K - $48.3K a year

Benefits

Prescription drug insurance

Qualifications

Hospitality
Google Docs
Customer service
Microsoft Office
Administrative experience
Associate's degree
2 years
Communication skills
Office experience

Full Job Description

Overview:

Groups Recover Together is an outpatient addiction medicine provider that delivers comprehensive outpatient treatment for opioid addiction. Based on the principle that recovery is tied to aspects of life that are beyond the reach of an office visit, our care model includes three core modalities that are proven to help individuals get their lives back on track - medication, weekly group therapy, and care navigation. We pride ourselves in providing high quality clinical treatment and team-based support needed to build a life worth living sober.

Responsibilities:

Groups is looking for an organized and self-motivated Office Manager who will be responsible for providing administrative support to our members, clinicians, and medical providers. Office Managers work closely with local leadership teams to tackle day-to-day office operations, coordinate calendars, and organize meetings that promote recovery for our members.

To be successful in this position you should be detail-oriented, professional, able to solve problems independently, have excellent written and verbal communication skills, exceptional customer service skills, and demonstrate the ability to navigate and de-escalate high stress situations. Empathy, efficiency, and ability to balance multiple priorities are essential.

Duties & Responsibilities

Responsible for maintaining overall office appearance
Responsible for opening and closing Groups offices
Welcome everyone to the office and be the first contact for all members and visitors
Provide exceptional customer service, in person, by phone and via video conference, and help members troubleshoot issues that affect their treatment
Carry out administrative duties such as answering phone calls, responding to member texts, responding to emails, and troubleshooting general tech issues with members
Manage member flow in the office and on virtual group meetings, including check-in/out, collecting payment, management and creation of prescriptions, submission of prior authorizations for medication, and drug screen collection
Coordinate with medical providers on scheduling and member needs; troubleshoot day to day operational challenges that providers may face; and manage provider time tracking to ensure that leadership are able to enter time for payment in a timely manner depending on the state specific workflows
Maintain accurate member information in the EMR including but not limited to demographic information, group appointment scheduling, individual appointment scheduling, ensuring appropriate prescription coverage for members and provider compliance scheduling
Provide and review needed forms with members for electronic signature
Collect insurance information, understand in-network insurance plans that are accepted, and collect co-pays/coinsurance as deemed appropriate. Connect members with the Member Access Team for member financial responsibility
Work closely with local pharmacies to ensure no unnecessary disruptions to a member’s medication
Answer general office level questions from members regarding program concerns, pharmacy issues, and/or other personal needs of the program (if unable to answer questions, will help the member find the correct point of contact)
Manage petty cash fund (via PEX card) and help the finance department complete reports on a daily/weekly basis through accurate record keeping
Order and maintain adequate office supplies through office supply platform or purchasing from local retailers
Ensure member Urine Drug Screens supplies are shipped, where applicable, and be available for member pick-up at the office at designated times
Consistently meet/strives to meet office specific goals attached to key performance indicators (KPIs) to drive positive outcomes for our members
Manage and maintain reporting trackers to drive member success and overall operational compliance
Responsible for coordinating member medication counts, completing health/ safety drills, monitoring PDMP for state compliance, and adhering to office compliance standards.
Proactively engage in community relations activities

Distribute brochures, flyers, and written materials to community stakeholders to promote Groups and its mission
Attend and participate in community meetings related to substance abuse and addiction topics
Drive awareness of groups in your community by posting flyers in appropriate locations weekly or as requested by your area leader

Performs other duties as assigned

Qualifications:

Associate’s degree preferred, or 2 years of relevant experience in lieu of degree
Minimum 2 years of experience in an office administrative/coordinator role
Healthcare, retail or hospitality experience preferred
Fluency with Google Apps (Sheets, Docs, Meet, Drive, etc.) and Microsoft Office
Ability to troubleshoot minor technological challenges
Ability to multitask and prioritize with minimal supervision
Strong attention to detail and ability to manage confidential and highly sensitive information
Ability to problem solve quickly and independently, as needed
Ability to work with a team as well as an independent contributor
Exceptional customer service skills and the ability to build positive relationships with people
Exceptional written and verbal communication skills
Ability to work evenings, as needed, to provider appropriate member care

Requirements & Working Conditions:

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities; these are made on a case-by-case basis. While performing the responsibilities of the role, the employee is required to talk and hear. The employee is often required to sit and use his or her hands and fingers. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.

This position is subject to a background check for any convictions directly related to its duties and responsibilities. We will consider for employment all qualified applicants with arrest and conviction records, and will assess the details of any criminal conviction in a manner consistent with applicable law. No background check will be conducted unless and until a conditional offer of employment has been made to an applicant.

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

#INDHP

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operations coordinator jobs

Operations Coordinator

Coordinator - Electrophysiology Laboratory

Development Operations Coordinator (Fundraising & Board Relations)

Logistics Support Coordinator, Transplant Logistics-Night Shift

Hub Operations Coordinator 24 x 7 Coverage

MDS Coordinator, RN

Program Coordinator of Operations

Channel Operations Coordinator - REMOTE

People Operations Coordinator

Charge Master Coordinator

Purchasing Coordinator

Housekeeping Coordinator

Unemployment Operations & Verifications Coordinator

Operations Coordinator (Internship)

Business Operations Coordinator

HVAC Service Purchasing/Billing Coordinator

OPERATIONS & RESERVATIONS COORDINATOR - $25/HR

Operations Dispatcher and Coordinator

Logistics Coordinator

Operations Coordinator

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