Are you passionate about fostering an inclusive environment where diversity thrives? We are seeking a dedicated Inclusive Excellence Coordinator to join our team. In this role, you'll play a vital part in supporting the administration of services offered by our Chief Diversity Officer & Director of Inclusive Excellence.
Your responsibilities will include coordinating day-to-day operations, overseeing department initiatives, organizing special campus and community events, and managing the production of special publications. As the Inclusive Excellence Coordinator, you'll have the chance to make a meaningful impact by ensuring that our college remains a welcoming and supportive environment for all.
If you're enthusiastic about promoting diversity and inclusion and are eager to contribute to our vibrant community, we encourage you to apply and become part of our team at Jackson College.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Assist the Chief Diversity Officer & Director of Inclusive Excellence in coordinating strategic plan initiatives, informational reports for the board, budgeting, invoice processing, policies and benchmarking. Sends invitations, take reservations, room scheduling record revenues, coordinate menus, compile receipts and manage monthly report for department credit card and other associated details.
- Coordinate multiple input requests for the Inclusive Excellence department by (collecting information for assessment and planning purposes, drafting documents for review etc.).
- Provide key organizational support to the dept. in aligning the Committee's strategic goals with stated Inclusive Excellence commitments.
- Coordinate day to day operations for Chief Diversity Officer & Director of Inclusive Excellence. Overseeing communications (emails, phone calls, etc.), coordinating schedules, scheduling meetings, handling correspondence internal and external and responding independently when possible and other efforts as needed.
- Create and coordinate communication and distribution of resources with internal and external stakeholders in support of departmental activities (i.e.. MLK Events, Juneteenth Events, Kente Graduation Ceremonies, Affinity Celebrations, etc.) reserve facilities, order food, prepare materials, certificates, etc.
- Work with other departments to help publicize diversity-related events, educational opportunities, workshops, etc.
- Assist to and develop strong relationships with internally developed resource groups and respond to diversity- and equity-related issues as they arise and report to Chief Diversity Officer
- Manage the details and assist in coordinating efforts to support the Jackson College Affinity Groups Provide strategic direction to Affinity Group committees: plan meetings, recruit new members, provide direction for the year and staff all events.
- Maintain current contact information, meeting invites, meeting minutes, and other aspects of the Inclusive Excellence initiatives and committees.
- Manage logistics and draft memos/presentations for department events, meetings, and trainings.
- Acting as first line of support for the various affinity groups and task forces to assist them in completing their objectives and deliverables.
- Work in collaboration with the marketing team to create quarterly newsletter, infographic snapshot and annual report to keep staff updated on Inclusive Excellence programs and activities.
- Assist in the development of special publications including soliciting advertisements, when appropriate. Assist in maintaining web page for Inclusive Excellence department.
- Excellent interpersonal and customer service skills and strong organizational skills. Possess the ability to work with a high volume of contacts with a wide range of constituents.
- Responsible for understanding, supporting and actively demonstrating the College’s beliefs, values, mission, and vision and being in agreement to be evaluated by same.
SUPERVISORY RESPONSIBILITIES
This person is responsible for the supervision of student employees.
CONTACTS AND PURPOSE OF CONTACTS
Internal: Frequent and numerous contacts with faculty, staff and students occasionally in stressful circumstances in person, phone, e-mail, memo/letter, etc. Contacts with College personnel.
External: Contacts with students, local businesses, members of the community and representatives from area schools in an information receiving and disseminating capacity.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Associate degree or equivalent from two-year College or technical school required; two or more years related experience and/or training; or equivalent combination of education and experience. Bachelor’s Degree preferred.
Other Skills and Abilities
Must be able to work independently to complete assignments in a timely manner. Work in coordination with others in a team atmosphere. Must be able to function under pressure and to manage stressful or delicate situations.
Language Skills
Excellent written and oral communication skills and note taking skills as defined by the supervisor. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
Computer Skills
Must have experience with personal computers. Knowledge Microsoft Office™ including Word™, Excel™ Internet Explorer, Publisher, Outlook, PowerPoint, and Access™. Knowledge of and skills in web page development and graphic design is preferred. Experience creating, developing and hosting virtual meetings on sites such as ZOOM and Microsoft Teams.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions proportions, percentages, area, circumference, and volume. Ability to apply concepts to basic algebra and geometry.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to ten pounds. Specific vision abilities required by this job include ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those and employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
“This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required and shall not be construed as declaring the specific duties and responsibilities. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.”
Jackson College only accepts on-line applications though this system. For assistance with this, please call 517-796-8468.
Please use your legal first and last names on your application. If you are hired, you will have the opportunity to identify and utilize your preferred name.
The Jackson College Nepotism policy prohibits hiring of a relative or someone with a familial relationship to work in the same instructional department, office or administrative unit of the College including spouse, child, stepchild, parent, stepparent or sibling of the employee or spouse, aunt, uncle, niece/nephew, grandparent, grandchild, and members of the same household including domestic partner.
It is important that your application show all the relevant education and experience you possess (even if you are repeating it from your resume or cover letter). For instance, do not say, "See Resume or C/V." Your resume, cover letter, and if a degree is required an unofficial transcript must be attached to your application. Applications will be rejected if incomplete.
When you apply for the position, you will get to the document upload area where you will be given an opportunity to attach your documents such as your vita, transcripts, etc.. Instructions will also be found there.
The College reserves the right to request proof of degree or certification at a later date if these documents are required as part of the qualifications for the position. Final candidates will be subject to a criminal background as part of the employment process.
If selected you will be required to complete the US Citizenship and Immigration Services, Employment Eligibility Verification form I-9 and provide documentation verifying identity and eligibility to work in the United States. Jackson College is NOT able to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered.
Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three (3) working days prior to the date of need.
A copy of Jackson College's Annual Security Report and Annual Fire Safety Report is available on the JC Campus Safety & Security website. The security report contains crime statistics for the previous three years for all of our campus locations and the annual fire safety report, which contains statistics for any reported fires in campus housing units and fire safety systems in these buildings. Additionally, the report contains policies, available resources and information concerning personal safety, fire safety and reporting procedures for both crimes and fires.
Applicants have rights under Federal employment laws . Jackson College is an Equal Opportunity Employer that actively supports workforce diversity.
