Program Coordinator
Job Classification:Full Time/Non-Exempt
Reports to:Director of Programs
Daya seeks a motivated Program Coordinator who is detail-oriented, highly organized, and resourceful in problem-solving. Ideal candidates are clear communicators with the initiative to anticipate and solve challenges. The Program Coordinator will ensure the smooth operation of Daya’s administrative components for Client Services, Community Engagement, and Development programs. This role includes vendor research, data entry, procurement, scheduling, reporting, and other administrative tasks. The Program Coordinator position is 40 hours per week, M-F, 9:00am-5:00pm with some weekends and evenings for client emergencies and event support.
ADMINISTRATIVE MANAGEMENT
- Research and compare vendors, communicating with multiple vendors and external partners
- Complete payment requests for programmatic purchases, including obtaining signatures
- Assist with completion of reimbursement requests
- Obtain compliance paperwork for vendors
- Track all purchases and payments using existing systems
- Assist staff with travel planning and bookings for program-related activities
- Track and organize monetary gifts and in-kind donations for clients
DATA MANAGEMENT
- Enter outreach and training information into Daya’s database and liaise with staff to obtain missing information
- Assist with data technology to assure systems meet compliance and programmatic needs
- Support internal audits of electronic and paper client files
- Assist in retrieving data for reports and program assessments
- Liaise between Daya and data management systems (Osnium, OnSip, Bloomerang, etc.)
COMMUNICATIONS, PROGRAM, & EVENT SUPPORT
- Manage communications to the client list regarding resources and programs
- Take and distribute meeting minutes as needed
- Design, proof, edit, and schedule community-wide emails about Daya’s programs and events
- Support logistics for outreach events, workshops, volunteer activities, and fundraisers
- Communicate with external partners, vendors, and speakers
- Support staff in meeting material client needs such as transportation, crisis lodging, groceries, gift cards, and supply kits
- Serve as backup for helpline calls
HUMAN RESOURCES MANAGEMENT
- Assist in onboarding new staff on data entry and systems
MISSION SUPPORT
● Promote an atmosphere of teamwork and collaboration to accomplish all Daya initiatives (client services, outreach, and education) with staff members, other directors, and the ED.
● Attend and contribute to staff meetings and other internal meetings.
REQUIRED QUALIFICATIONS
- Minimum of 2 years of experience in administrative support
- Proficient in Microsoft Office, Google Suite, Dropbox, and scheduling tools
- Ability to manage and organize multiple schedules
- Effective working independently and as part of a team
- Passionate about Daya’s mission
- Able to troubleshoot administrative issues with initiative
- Valid driver’s license and auto insurance
- Authorization to work in the United States
COMPENSATION
- Salary – $50,000/annually
- Paid medical benefits
- 403b Option and company match
- Paid Time Off includes 15 days PTO, all federal holidays, 2 floating holidays, and 8 hours monthly wellness time
Job Type: Full-time
Pay: $50,000.00 per year
Schedule:
Work Location: In person