Do you have a natural drive toward order and organization? Are you tech savvy and love working with multiple software platforms in a remote environment? Looking for a small team with a great culture and a unique mission?
About Northwest Wine Accounting
We are a 100% remote accounting firm serving boutique wineries. Our mission is to calm the chaos for winery owners and help them build a business that brings security and peace to themselves and their employees.
We are looking for an admin assistant to help keep the calm on the inside of our firm.
What's in it for you
- Flexible schedule
- Work from anywhere
- Serve a critical role in a small, dynamic, woman-owned firm
- Make a difference in the lives of small business owners
- Annual team retreats + fun, supportive culture
The Role
Your mission is to keep everything inside the firm on the rails. You are our primary force toward order and organization. Your areas of accountability will include: calendar and email management for the CEO, internal software management, general office management, purchasing and logistics, lite HR, customer information management, client contract management, and firm bookkeeping and payroll.
You will report directly to the CEO but will also interact with the accounting team and with clients directly.
What we are looking for
We are looking for someone who:
- Loves processes and systems
- Refuses to let details fall through the cracks
- Has excellent written and verbal communication skills
- Takes initiative to move things forward
- Can proactively and respectfully contribute ideas for improvement
- Doesn't mind a little repetitive work
This role is 100% remote, but not necessarily a job for nomads. You must have a quiet, secure, dedicated work space. Ideal work hours would be Monday-Friday, approximately 8 am to 2 pm PST.
Responsibilities
- Manage email and calendar for CEO
- Manage team calendar and assist with scheduling and time tracking
- Manage documents and digital files
- Create various weekly and monthly reports
- Purchasing and logistics
- Manage HR policies and assist with onboarding/offboarding employees
- Run firm payroll
- Maintain firm bookkeeping
- Track CPE for CEO and team members
- Manage internal firm software (access, implementations, updates, etc.)
- Manage firm security measures
- Maintain key areas of firm knowledgebase
- Maintain client database
- Assist with client contract management
- Assist with onboarding new clients
- Resolve admin issue with clients, including billing, paperwork requests, app management, etc.
- Other duties and projects as assigned
- Some personal/family research and assistance tasks (research, travel, purchases, schedule) for CEO may be included
Hours and Compensation
- 25-30 hours/week
- Flexible schedule, but prefer 5 mornings/week
- $25/hour
- 3% retirement match
Preferred Qualifications
- Experience as an executive assistant
- Experience working in a professional services environment
- Experience with a remote work environment
- Experience with implementing new software technologies
How to Apply
- Please send your resume, a cover letter, and a 2-3 minute video introducing yourself directly to Rachael Goldie ( admin@northwestwineaccounting.com). In your video, please address what you hope to get out of working here.
Job Type: Part-time
Pay: $25.00 per hour
Expected hours: 25 – 30 per week
Benefits:
- Paid time off
- Retirement plan
Schedule:
Work Location: Remote