The Senior Contract Specialist III serves as the Contractor’s Site Lead under this contract.
The primary duties and responsibilities are to support the Managing Director, Deputy Managing Director, and
primarily Supervisory Procurement Analyst with projects related to policies, data, training,
and systems. The secondary duties and responsibilities are administrative, such as
onboarding and orientation, training, timesheet review and approval, performance
appraisals, and monitoring and correcting performance issues. Duties and responsibilities
of the SCS III, including but are not limited to:
1. Serves as a technical resource and advisor to organizations in the procurement of goods
and services needed in the successful accomplishment of programs and operations.
2. Applies knowledge of administrative support functions within a Federal acquisition
operations environment to assist program officials on acquisition and administrative
matters affecting procurement of supplies and services using source selection
procedures; the evaluation of contract price quotes; and the administration or termination
and closeout of contracts.
3. Performs contract administration activities for selected contracts and assists in the
monitoring of Contractor’s performance, approval of progress payments, verification of
deliveries, and similar activities.
4. Assists customers in developing statements of work and procurement strategy; and
develops evaluation plans, pricing methodologies, and contract administration. Develops
procurement plans by reviewing previous history, market conditions, and requirements.
5. Analyzes business needs and determines the most appropriate contracting vehicles.
6. Prepares solicitations, contract supporting documents, contract awards, and other
related documents pursuant to applicable laws, executive orders, regulations, and other
applicable procedures.
7. Executes modifications to contracts and conducts analysis of alternatives and the
capabilities and characteristics of the assigned Contractors.
8. Applies price/cost analysis techniques to support the development of cost-related
sections of solicitation documents and the analysis of cost and price data, labor and
material cost, etc.
9. Supports the development of budgets for planned procurements. Analyzes and
evaluates costrelated areas of solicitations for pricing structure and instruction to Offerors.
Analyzes and evaluates Contractor price/cost quotes for new procurements, changes,
follow-on procurements, etc., which may result in new contracts or the issuance of
modifications or the termination of existing contracts.
10. Supports the contract closeout process and ensures all proper payments,
performance, and deliveries have been made.
11. Helps ensure that all appropriate steps have been taken to safeguard the interests of
the client, and that all requirements of laws, executive orders, regulations, and other applicable
procedures have been met.
12. Serves as a point of contact for program officials on acquisition and administrative
matters affecting major procurement of supplies and services using source selection
procedures; the UNCLASSIFIED evaluation of contract price proposals; and the
administration or termination and closeout of major contracts. Provides authoritative
recommendations to improve procurement operations and customer service.
13. Coordinates contract administration activities for long-term, extensive technical
service contracts. Contract types vary with the complexity of the acquisition and the best
interests of the Government, ranging from Firm-Fixed-Price through Fixed-Price-Incentive
and Fixed-PriceAward-Fee to Time & Materials. The contract specialist monitors
Contractor’s performance, approval of progress payments, reviewing and providing
recommendations on Contractor proposals resulting from change orders, scheduling,
problems that have arisen and proposed solutions, verification of deliveries, and similar
activities; interprets contract provisions for Contractors and for officials, and
provides appropriate advice and guidance; and conducts in-depth analyses of Contractors’
financial and management systems and facilities for ability to perform and for compliance
with Government or contractual requirements.
14. Negotiates complex modifications to contracts. Decisions are based on in-depth
analysis of alternatives and knowledge of the unique capabilities and characteristics of the
assigned Contractors and require resolution of incomplete or conflicting technical and
Contractor data. In determining a negotiation position, the contract specialist must
reconcile differences between the reports of different technical specialists.
15. Utilizes in-depth price/cost analysis techniques involving many different and unrelated
factors and processes where there may be little historical cost data or precedent.
Responsible for supporting the development of cost-related sections of complex
solicitation documents, analyzing cost and price data, labor, and material cost, etc.
16. Supports the development of budgets for planned procurements. Analyzes and
evaluates costrelated areas of complex solicitations for pricing structure and instruction to
Offerors. Analyzes and evaluates Contractor price/cost proposals for new procurements,
changes, follow-on procurements, etc., which may result in new contracts or the issuance
of modifications or the termination of existing contracts.
17. Leads negotiations and serves as a primary cost/price negotiator. Conducts detailed
studies of Contractor’s management, operational and financial policies to determine
capability to perform contract. Evaluates the Contractor’s financial status and profit and
loss statement, balance sheets, and other financial data.
18. Coordinates the extension of periods of performance, resolves delivery and
acceptance disputes, approves partial payments and final payments, and performs
closeout or any necessary contract cancellations due to non-performance by the
Contractor
19. Ensures that all appropriate steps have been taken to safeguard the interests of the client,
and that all requirements of laws, executive orders, regulations, and other applicable
procedures have been met.
20. Manages complex, sensitive, and important procurement programs and initiatives that
serve as a guide for other procurement activities.
21. Assists customers in developing statements of work and procurement strategy and
develops evaluation plans, pricing methodologies, and major contract administration.
22. Provides high level technical assistance to managers, supervisors, and fellow
colleagues on problems of unusual complexity or sensitivity in an award action, including
source selection procedures and contract administration.
23. Provides direction and specific guidance to less experienced members of the team in
any of the major areas cited above. UNCLASSIFIED
24. Meets with colleagues to discuss various matters and to elicit suggestions or
recommendations on work or administrative matters which the contract specialist may be
needed to communicate to the Managing Director, Deputy Managing Director, and
other managers and supervisors.
25. Serves as a central point of contact with internal and external parties to respond to
inquiries.
26. Recommends or initiates appropriate action to protect Government’s interests.
27. Awards and administers grants, cooperative agreements, or other related instruments.
28. Determines awardee eligibility using formulas and methodology and established
eligibility criteria, such as competitive rating factors.
29. Announces programs and soliciting applications or proposals for funding under
assistance awards.
30. Oversees, reviews, analyzes, and evaluates grants/assistance applications, plans, and
estimates.
31. Negotiates terms and conditions of grants/assistance awards to include costs,
schedules, and oversight responsibilities.
32. Prepares, processes, issues, and tracks grants/assistance awards and compliance with
reporting requirements.
33. Conducts resolution of audit findings or monitoring audit resolution in partnership with
resolution officials.
34. Conducts post-award reviews and analyses to identify management, financial, and
administrative issues.
35. Supervision becomes progressively less detailed than SCS II, and the PSC performs
progressively more responsible assignments than SCS II.
36. Performs additional duties as facilitator for Contractor personnel, which may
consume approximately 20% of time, such as: a. Orients and assists new PSCs upon
arrival. b. Within 10 business days of arrival of a new PSC, demonstrates the features of
various systems that CGM uses for award administration and management, e.g., Oracle
CLM, SharePoint, Teams, etc. (SharePoint, FPDS, Teams, and Oracle CLM). Provides
periodic trainings as needed. c. Within 10 business days of arrival of a new PSC, trains the
intricacies of contracting using the CGM Contracts Operating Manual (COM) and
Acquisition Instructions (AIs). d. Assists the PSCs with questions about systems and
coordinate with the system helpdesk as needed. e. Reviews and processes PSC
timesheets. f. Participates in weekly staff meetings with CGM leadership. g. Participates in
periodic operational/production meetings with the Contractor. h. Assists with the hiring
and retention. Coordinates candidate interviews to secure highly qualified PSCs that suits
work culture. Ensures affirmative application of equal opportunity to the qualified
candidates. Promotes positive morale and strong work ethics among the PSCs. i. Presents
best practices or lessons learned to PSCs. j. Coordinates with CGM colleagues to address
and correct performance issues. Regularly monitors and corrects performance issues and
prevents them from reoccurring. k. Conducts annual performance reviews of each PSC in
coordination with CGM colleagues, supervisors, and managers. Resolves complaints and
grievances brought on by or pertaining to the PSCs. l. Facilitates separations.
37. Assists the Acquisition Career Manager in managing the MCC FAC-COR Program,
to include: UNCLASSIFIED a. Monitors the status of existing FAC-COR certifications,
reaches out and communicates with CORs and PMs, and provides technical assistance to
them for maintaining and updating their certifications and escalates to their supervisors as
necessary. b. Monitors the status of timely invoice review and approval, including outreach
to the CORs and PMs to ensure they understand their responsibility and escalate matters
to their supervisors as necessary. c. Provides guidance to departing or expired CORs and
PMs and coordinates the nomination and designation of new CORs and PMs. d. Assists in
providing internal training sessions to CORs and PMs and assists them locate
external training opportunities related to Federal contracts and FA awards.
38. Assists in researching, creating, and updating internal policies, guidance,
instructions, and data.
39. Facilitates CGM quarterly quality assurance (QA) reviews of its contract actions to
ensure adherence to applicable contracting principles, laws, statues, Executive Orders,
regulations, and procedures. Reviews the QA results with the CGM division.
40. Facilitates CGM standardization project to improve and streamline award documents
and processes.
Required Qualifications for SCS III:
Education: A bachelor’s degree with a major in any field and 24 semester hours in any
combination of the following fields: accounting, business, finance, law, contracts,
purchasing, economics, industrial management, marketing, quantitative methods, or
organizations and management.
Desired – A postgraduate degree with a major in any field and 24 semester hours in any
combination of the following fields: accounting, business, finance, law, contracts,
purchasing, economics, industrial management, marketing, quantitative methods, or
organizations and management.
Experience: Ten or more years of direct experience in Federal contracting. At least one of
these years must be specialized experience equivalent to the Federal Government GS-15
grade level that has equipped the individual with the knowledge, skills and abilities listed
below.
Training: Desired – FAC-C(Professional) or DAWIA in Contracting (Professional)
certification, DAWIA or FAC-C Level III certification (now defunct), or other non-Federal
certifications/qualifications, such as NCMA CFCM and CPCM. The current requirements
for FAC-C(P) are identified at: www.fai.gov.
Required Knowledge, Skills, and Abilities for SCS III: 1
Mastery knowledge of contracting principles, laws, statues, Executive Orders, regulations,
and procedures applicable to pre-award and/or post-award actions sufficient to procure
and/or administer contracts for a variety of supplies, equipment, services, and/or
construction and to conduct studies of problem areas and help develop standard methods
and operating procedures.
2. Expert leadership skills to manage other PSCs, provide authoritative consultation, and
offer procurement policy interpretations. UNCLASSIFIED
3. Mastery of contracting methods and contract types which require specialized knowledge
of Federal contract administration policy, procedures, techniques, and evaluation/control
methods sufficient to coordinate and monitor prime and subcontractor performance on
complex, longterm contracts.
4. Knowledge of contracting and oversight management processes to oversee and monitor
supplies, equipment, services, and/or construction requirements.
5. Knowledge of business practices and market conditions applicable to program and
technical requirements sufficient to evaluate such actions.
6. Knowledge of contracts and pre-and post-award contracting policies and procedures to
plan, execute, and administer contracts and contract modifications.
7. Knowledge of program and technical strategies and requirements to evaluate
capabilities and performance and to provide technical advice to program offices and
staff.
8. Skill in the use of negotiation techniques to protect the Government’s interests and to
ensure best value awards.
9. Skill in written and oral communications to present analysis and findings.
10. Ability to meet and deal with representatives of the private sector and with Government
experts or managers to support the procurement of supplies, services, and equipment.
11. Ability to analyze difficult acquisition issues and identify alternative courses of action,
modify standard contracting procedures and terms to solve a variety of contractual
problems and effect streamlined acquisitions.
12. Ability to expect uncertainties and to research and apply changes in the contracting
principles, laws, statues, Executive Orders, regulations, and procedures applicable to pre
award and/or post-award actions.
13. Ability to accomplish work with modest level of independence while balancing
competing priorities with short lead times.
14. Required upon demand for FA management: Knowledge of laws, regulations,
rules, policies, procedures, and methods governing the administration of Federal grants,
cooperative agreements, and awards.
15. Required upon demand for FA management: Knowledge of grants/assistance
management processes and techniques consistent with sound business and industry
practices.
16. Required upon demand for FA management: Knowledge of financial methods,
procedures, and practices to assess the financial stability of recipient of Federal grants or
cooperative agreements. C.4.6 Procurement Assistant I (PA I)
Job Types: Full-time, Contract
Pay: From $72,450.02 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Contracts: 1 year (Required)
Ability to Commute:
- Washington, DC 20002 (Required)
Work Location: Hybrid remote in Washington, DC 20002
